Report writing简短商务报告

简短商务报告的使用介于商务信函、备忘录与正式商务报告之间，比一般商务信函或商务备忘录正规些，但又不如长篇综合报告那样正式。当某些具体问题需要引起重视，无须综合分析论证并呈交董事会或其他评审委员会审核批准时，使用简短商务报告比较适宜，对问题的解决相对要容易、快捷一些。

剑桥商务英语高级证书写作测试所指的报告，通常是指简短商务报告或工作备忘录。 Short report: In order of formality, the short report falls somewhere between the memo and letter report and a forma! report. It is more formal than a letter but not as formal as a comprehensive report. It is ideal for a problem that calls for a formal report but one that can be solved relatively easily and reported on briefly.

The length of a short report, like all reports, varies with the amount of material to be covered and the complexity of the information being presented. Usually, however, short reports consist of a title page and between one and ten pages of actual text.

The short report may begin with a summary and conclusion and include recommendations at the beginning, or it may begin with introductory remarks, present the subtitled information, and end with the summary, conclusion, and recommendations.

Writing an effective report商务报告的写法

商务报告结构包括:

(一)简述商务报告背景; (二) 列出事实依据;〔三)根据事实进行推理分析，得出结论; (四) 依据推理得出的结论提出建议，其中包括计划实现的目标以及达到目标的具体办法。 In order to write effective reports, it is essential that:

You have a clear understanding of the purpose of the report, this will influence how you will organize your material.

You present information in such a way that the reader can understand it quickly. Readability is achieved by:

Using titles, headings, subheadings, spacing, a numbering scheme, indentation and visual presentation, where appropriate. Statistics, for example, are often better presented in charts, diagrams or tables.

You select carefully the material to be included in the body of the report. Any material, which the reader needs but which would make the report, too.

Essential report writing phrases商务报告写作基本用语

Introduction简介或事由

This report aims/sets out to…

The report is based on…

The aim of this report is to…

The aim/purpose of this report is to…

Findings调查结果或比较结果

It was found that….

The following points summarise our key findings.

The key findings are outlined below.

This disparity clearly showed…

Conclusion(s) 结论或推论

It was decided /agreed /felt that...

It is clear that…

No conclusions were reached regarding…

Recommendation(s)建议或推介

It is suggested/proposed/recommended that…

We strongly recommend that…

It is essential to…

It would be advised to…

Signaling示意或点出缘由

The following areas of concern have been highlighted.

There are a number of reasons for…

There are several factors that affect…

A further factor is…

This raises a number of issues.

As might have been expected,…

Contrary to expectations,…

商务报告写作范例

1.

Your company has a new managing director who has asked all employees to write a report describing their job. These reports will be used to help train new employees. Write the report, describing the main responsibilities and duties of your job, and explaining what skills and qualifications are required. Include any useful information that you think new employees should know about this kind of job.

Write 250-300 words.

Answer:

To Mr. Smith, Managing Director

From Jack Crystal, Human Resources Manager

Date: July 10,2011

Subject: Job description for Jack Crystal，Human Resources Manager

As requested, I’m submitting my report describing my job, as asked for by the Managing Director.

I have a degree in human resources management. I have been working in HR for the past five years with four years at managerial level. I am very familiar with China’s ordiance（法令条例）. I have developed performance management systems and have worked on many projects related to manpower planning and staff retention. I recently implemented a management development program that has been well received by the management of the company.

As Human Resources Manager, I need to report to the Human Resources Director and other members of the management team about how our human resources are being used. Given the expansion of the company, the scope of may role is quite broad. My main role is to mange the policy and planning team to formulate HR strategies, policies and progarams in the following areas:

Planning and organizing human resources effectively;

Recruitment and selection;

Manpower planning;

Incentive management;

Performance management;

Career development and in-house (机构内部)training.

The above work may sound routine, but I have to ensure that the subordinates are doing their work accurately by checking up on them when they are on the road, and by looking at the information they provide, so you have to develop an instinct (本能、直觉) about people, their working methods and reliability.

For the job, you must be organized (做事有条理的) and pay attention to detail, but you also need creativity and imagination to understand what motivates the staff to work hard. Make the wrong HR decisions now, and the company will not be successful in the future.

点评:

全文分五个自然段:

1.开头点出写报告的原;

2.第二、三、四段阐述工作职责及履行工作职责所需的技能和素质;

3.最后一段强调完成工作任务需要创造力和想像力。

报告包含了考题所要求的各点内容。

行文简洁、流畅、清晰，无语法或用词不当等错误。字数约270，在规定的250-300个单词内。符合命题要求。可获报告写作高分。这是以备忘录形式写的报告。

Now, let us note al1 the stages necessary.

Reading the question carefully, we see that we have to write a report describing our job. The new managing director has asked for the report and he will use all reports to help train new employees.

The plan for our report should be:

Each point be in a separate paragraph

一Heading ar eitle

一Reason for rep

一Main responsibilities and duties

一Skiffs required

一Qualifications required

一Special useful information for new employees who might do my job

No real need for a summing-up paragraph here.

If you have a real job, then describe that. If you have no job, then invent one and choose something you can write about easily, do not give yourself problems.

Remember to use short paragraphs and clear, simple, but precise vocabulary.

范例2

Your company or organization is becoming more successful. In order for this success to continue, you want to expand and increase the budget of your department. The Directors have asked you to write a report saying why your department needs extra money.

Write the report, explaining why your department needs more money, and include the following points:

Whether extra staff is needed ( and, if so, why).

Whether changes to the office space and equipment should be made.

What plans you have for future development.

How the investment would generate extra business.

Write 200-250 words.

Possible anwer:

Report on the additional budget for the coming year for the public relations department. Introduction

The aim of this report is to consider additional budget for the public relations department for the coming year.

Findings

The Public Relations Department is now having three interpreters and one receptionist. They can hardly deal with the increasing number of visitors and clients. It is impossible for them to cover over the upcoming busy seasons. Due to the rapid business increase, the Public Relations Department needs additional staff members: one interpreter and two receptionists. The Department needs to recruit five new employees to cover over the loss of staff through retirement later in the year, as well as two temporary to provide cover for maternity leave that may well be long-term. What’s more, the exsiting office space and equipment is inadequate for a busy department of public relations.

Conclusion

We have assessed the current staffing levels, and come to a conclusion: the Public Relations Department is short-staffed/short-handed. It is clear that the Public Relations Department have to recruit new employees to tackle the possible problems occur in booming busines of the company. Therefore, it needs badly extra money for business expansion.

Recommendations

(1) It is recommended that the Department start to recruit the new employees immediately by

advertising in national newspapers and trade magines.

(2) Temporary postions should also be advertised in local newspapers for four production workers

and two receptionists. If the successful candidates prove reliable, they can be offered full-time contracts to replace employees retiring or not returing from maternity leave.

点评:

以上简短商务报告分四个部分。第一部分交待了事由。第二部分叙述调查结果。第三部分根据事实得出推论。第四部分根据调查结果和结论提出建议。按照简短报告的文体格式，包含了命题所要求的内容，行文规范，详略得体，可获高分。

范例3

. Your company has planned three training courses:

Foreign Language Development

Changes in technology

Management Skills

. You have been asked to write a report, recommending the course you think would be most useful for people who do the same kind of job as you.

. Write the report, saying which course you have chosen. Explain why you feel it would be the most useful and why the others are not so suitable.

. Write 200-250 words.

Possible answer:

To Mr. Walker, Director of Human Resoureces Department

From zhang Hua, translating coordinator

Date: May 20, 2009

Subject： Company Training Course Most Suitable for Foreign Language Translator

The company has planned three training courses for the next three months and I have been asked to recommend one course as being the most useful for all foreign language translators.

The three courses from which a choice may be made are:

(i)English Language Development; (ii) Change in Technology; (iii) Management Skills

All translators in this Company have university degrees in English language and many

collegues in our fields have postgraduate qualifications in Lingusitics or Translation. As the Company’s English Language Development course is only to diploma level and contains nothing new to us, it is not suitable for us and is best left to other collegues.

All Company translators completed an excellent “Changes in Technology” courses two months ago, which brought us up to date on use of personal computers and machine translating. Clearly we do not need to attend the “Change in Technology” courses once again.

The “Management Skills” course is definitely the one for the Company’s translators. It has recently been announced that our department will be divided, next year, into six sections, each of which will serve a specific Division of a much-expanded Company. Thirty new English language graduates will be recruited as new translators, five to each section. We six existing translators will be promoted as Head of Section.

All six of us lack management skills and, when we have our own sections, such skills will be absolutely necessary. Therefore, I have no hesitation in recommending that all translators be enrolled for the “Management Skills” training course.

点评:

以上答案是以备忘录文体撰写的报告。全文分六个自然段。第一段交待了写报告的原由why。第二、三、四、五段叙述选择管理技巧培训课的理由，交待了who, what, why、when, where 等考题要求的几点内容。第六段小结并提出建议。语言简洁、层次清楚，完全符合命题要求。可获高分。