英语书信写作

英文信函写作格式与规范

书信的要点

由于当今现代人生活节奏快，书信中多用简明的语言表达意思。写信时，尤其是公函中，因遵循下列要点：

1. 明了(clearness): 一封信应着重说明一两件事情，主题要突出，层次要分明，使对方一目了然。

2. 简洁(conciseness)：言简意赅，文字简短。把必要的事项说清楚，不提无关紧要的事，尽量使用

无关句，避免陈词滥调，咬文嚼字。

3. 准确(correctness)：达意准确。平时注意收集掌握丰富的常用习语，运用准确，避免使用过多的

形容词和副词。

4. 礼貌(courtesy)：话语要有礼貌，尊重对方；切忌迎合、恭维或表现过分热情。公函要不卑不亢，不吹嘘不浮夸。拖延回信也是不礼貌

1. 书信

英文书信的种类，大致分为社交信（Social Letters），家信（Family Letters），及商业信（Business Letters）三种。

一封英文书信主要由九个部分组成：

(1) 信头(Heading）：信头，即信端，是指写信人的地址和写信日期。信头写在信笺的右上角，一般可以从信纸中间或稍右的地方写起，先写寄信人地址，后写日期。英文地址的写法也与中文习惯不同。中文地址的书写次序是国→省→市→街→门牌号码，而英文的写法则恰恰相反。比较：

中文写法

中国福建省厦门市，361021

集美大学606信箱

英文写法

P.O. Box 606

Jimei University

Xiamen, 361021

Fujian Province

P.R. China

2. dateline

中文书信的日期写于落款之后，而英文信函的日期位于信端之下，信内地址之上。根据英美不同的习惯，日期可有两种写法。如20xx年5月20日可写作：

20 May 2003 （英式写法）

May 20, 2003, 或May 20th, 2003 （美式写法）

注意：月份应用英文写出，不以阿拉伯数字代替，因此，上例日期不可写成2003，5，20。此外，美式英语要求月份与年份之间用逗号隔开，但英式写法在月份与年份之间一般无逗号。

(3) 信内地址 (Inside Address)

信内地址是指收信人的姓名和地址，写在信笺的左上角，从左边略低于写信日期的一、二行处顶格写起。先写姓名、头衔和单位名称，后写地址，其排列次序和信头一样。假如不知收信人的姓名，可用其职务或机构名称代替，如：

Personnel Director（用职务）

Boots the Chemist Ltd.

16-18 Pulton Road

Chiswick

U.K.

Office of Admissions（用机构）

Fordham University

Rose Hill Campus

Bronx, New York 10486

U.S.A

(4) 称呼(Salutation)

称呼自成一行,从信纸的左边顶格写起。通用的称呼是“Dear?”，其后接逗号。

采用何种称呼应根据写信人与对方的关系及认识的亲疏程度。

① 一般性的称呼有：

Dear Mr. ? ，（用于男士）

Dear Mrs. ? ，（用于已婚妇女）

Dear Ms. ? ，（用于女士，已婚未婚均可，尤用于对婚姻状况不确定者）

Dear Miss ? ，（用于未婚女士）

“Mr.”，“Mrs.”，及“Ms.”之后可加缩约号“.”，也可不加；但“Miss”之后概不加标点。 “Dear”之后接收信人的姓氏，如“Dear Mr. Smith，”

注意：不写成：“Dear Mr. John，”

亦不写成：“Dear Mr. John Smith，”

习惯用法是：“Dear John，”或“Dear Mr. Smith，”

② 较正式、尊重的称呼也可采用头衔或职务，如“Dear Prof. Smith，”“Dear Dr. Smith，”等。 ③ 在收信人为不知名者的公务信函中，称呼可用：

Dear Sirs，（当收信对方为单位/公司，而非某人时）

Dear Sir，（当收信对方为不认识的男士时）

Dear Sir/Madam，（当收信对方为性别不明的陌生人时）

Gentlemen，（只用复数形式，且之前不加“”，属美式英语用法）

④ 称呼偶尔也用“Messrs.”，表示收信人为两位或多位男士（如 Messrs. J. Smith & R. White），但 2

在更常的情况下表示收信对方是以人名命名的公司。

⑤ 收信人为熟友，可直称其名，如：“Dear Mary，”，“ My dear John，”??等。

(5) 信的正文(Body of Letter)

正文是信的主体，一般由开场白—主体段—结束句/段组成。

在开场白中，应该直截了当的陈述写信的目的：是致谢？道歉？祝福？咨询？建议？批评？请求？??。这与中文书信的习惯不同。在中文信中，我们常用诸如“你好！”，“近况如何？”等客套话开头。在写英文信时，应避免受此影响。切记不要把最重要、最醒目的第一句或第一段浪费在诸如“How do you do？”，“How are you？”等无关紧要的词句上。

信的主体部分可根据需要，分段叙述。表达应做到准确、简要、得体。准确指的是内容（包括数字、人名等细节）准确无误；简要首先应避免使用老式八股套话（诸如“I beg to acknowledge receipt of your letter.”等）；得体指的是表达符合英文习惯，措词与语气适合通信双方的亲疏关系。如公文信函做到语气礼貌但不谦卑，直接但不粗鲁，简洁但不唐突。

(6) 结束敬语(Complimentary Close)

结束敬语是写信人对收信人的一种谦称，最通常用的结束敬语是：

① Yours faithfully，（英式用法）

Faithfully yours，Truly yours,（美式用法）

（用于收信人为陌生人的正式公务信，对应于称呼用“Dear Sirs”，“Dear Sir”，“Dear Sir or Madam”，的正式信函。）

② Yours sincerely，（英式用法）

Sincerely yours，（美式用法）

（用于称呼为“Dear + 姓氏”的正式或非正式书信。）

结束敬语第一个词的开头字母要大写，末尾用逗号。

应该避免使用诸如“We remain yours faithfully”，“Respectfully yours”，等老式结束敬语。

(7) 签署(Signature)

签署是写信人自己的签名。署名不加头衔，即不在自己的名字前加“Miss”、“Mr.”、“Prof.”之类的头衔。若因业务需要，必须让对方了解自己的性别或职务，可在签名下行用括号标明，如： Yours faithfully, Yours faithfully,

____________ 或 __________________

Leslie Archer (Ms.) Wang Wei

(Sales Manager) (Managing Director)

即使是打印的正式信函，签名也应用手写，之后再于手写的签署下面打印姓名。

代表某人签名应该在自己的签署下行写下所代表的人名，之前加“pp.”（即拉丁语per pro的缩略形式，表示“for and on behalf of”），如：

Yours faithfully,

----------------

Sophie Lee

pp. Bob Taylor

(The Managing Director)

（即代表总经理签名之意）

(8) 附件(Enclosure)

如果信中已说明有附件随信寄去，也要在信笺的左下角注明，便于收信人查阅。如果附件不止一个，应写上几个附件和是什么附件。附件英文可缩写为Encl.，Enc，或Encls。例如：

Encl: Doctor’s Certificate

(附：医生证明一张)

Encls（或Enclosures）：4 Invoices

(附：#5@p四张)

(9) 再启(Postscript)

再启也叫附言，用来补叙信中遗漏的话，因此除非确实需要，最好不用。特别是郑重的信函更应避免使用。一定得用时将此项写在署名下一、二行，信纸的左边。先写PS.（Postscript的缩写）然后写出想讲的话。

信封写法(Superscription)

“bread-and-butter-letter”）在各种不同情况下的写法。这些信封通常是白色的，没有花纹或图案。其标准尺寸为23.5*10.5及16.5*9.5公分，其他尺寸也可，但不宜用于正式函件。

英文的信封的写法同汉语信封的写法有些不同。首先要注意的是英文信封的收信人地址和寄信人地址的位置。一般情况要把寄信人的姓名、地址写在信封的左上角。写法是第一行写姓名，以下各行写地址。地址由小到大，地址要占几行须视其长短而定。寄信人姓名前不加头衔。使用背面开口的信封也可以把寄信人姓名地址写在背面。

名、地址一般从信封中央或偏右一点写起。姓名独占一行。收信人称呼不可用职务名称，如局长，处长等，这和中国习惯不一样，除Mr.Mrs.Miss之外，之可用学衔，学术职称，勋爵；但也有例外，如参议员可以用Sen.(Senator)，船长Captain. 地址的排列次序、写法应与信内收信人地址完全一致，也要从小到大写。如果是寄往国外的信需要在寄信人地址下面和收信人地址下面加上所在国名和寄往国名即可。

也有在寄信人姓名前写上“From?”表示“寄自??”的意思。在收信人姓名前写上“To?”表示“给??”的意思。

英文信封的书写形式也有并列式和斜列式两种。用什么格式应与信笺中收信人姓名、地址的格式一致。请看下面例子。

① 并列式

Huang Rong

123 Zhongshan Rd

Siming District, Xiamen

Fujian China 361001

Ms. Helen Smith

Rm. 1023 Blue Mansion

Broadway, CS 20852

U.S.A.

② 斜列式

Liu Yan

English Dept.

Jimei Uni.

Xiamen, Fujian

China 361021

Ms. Helen Smith

Rm. 1023 Blue Mansion

Broadway, CS 20852

U.S.A.

信封ENVILOPE

英语书信写作

上面谈了英文书信的各个组成部分。下面将各部分合起来列一简表给大家一整体的概念。

HEADING

（信端）

DATE

（日期）

INSIDE ADDRESS

（信内地址）

????????

SALUTATION

（称呼）

BODY OF LETTER

（信的正文）

——————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————

COMPLIMENTARY CLOSING

（结束敬语）

SIGNATURE

（签署）

ENCL(S):（附件）

(or P.S.)（或附言）

英语书信写作

The format of letter 书信的格式

1. 齐头式 BLOCK FORMAT;

2. 折中式 SEMI-BLOCK FORMAT;

3. 混合式 MODIFIED BLOCK FORMAT ;

4. 锯齿式 INENTED FORMAT

齐头式

英语书信写作

BLOCK FORMAT;

齐头式(Blocked style)所有段落左对齐，是现在流行的格式。

英语书信写作

2.折中式

英语书信写作

SEMI-BLOCK FORMAT;

3 混合式(Modified style)大致与缩行式相似，所不同的是每段的开始不退缩。

英语书信写作

4. 缩行式 (indented style)举例如下。现在一般不通用这种格式。

英语书信写作

① 商业信件 (Business Letter)

Sample 1

Yan An

P.O. Box 678

Beijing University

Beijing China 100082

May 11th, 2003-07-23

Sales Dept.

P&G Ltd.

876 Hood Ave.

N.J. 98761

U.S.A.

Dear Ms. Smith,

Your newest product, the electronic ballast, seems quite promising. We are sure that it would be widely accepted here at Beijing.

If you have interest in this market, we will be very pleased to be the selling agent. Would you please reply and make an appointment? We would be grateful if you provide the opportunity of discussing this.

Yours sincerely,

(signature)

Lewis Carden

② 私人信件 (Private Letter)

Sample 1

Mailbox 3-21

Beijing University

Beijing, China

10 June, 2003

176 River Road

New York,

Dear Miss Windy,

Your letter of June, 2 reached me this morning as a pleasant surprise, I had been missing you at the time, my dear teacher. Glad to know that you are planning to come to China for a private visit in your holiday. I eagerly look forward to seeing you as soon as possible. I have been in Beijing for about 2 years. Since I came to China. Before I began my study in Beijing University, I had to finish a remedial Chinese Class in a middle school. Now I’m studying in Beijing University, this term, I take four courses: Chinese selections, Chinese history, Logic and International laws. They are all interesting and beneficial.

All present, I’m living with a Chinese girl of my age, who is majoring in English, We get along well with each other, and help each other. She helps me with my Chinese and tells me something about Chinese customs and habits. In return, I have offered to improve her English. During my holidays, I have visited every corner of Beijing. Beijing is an ancient and world-famous cultural city. Especially, the Great Wall is a wonder not only in China but also in the world. It looks like a great dragon lying in the north of China, now I have really known why the Chinese people call themselves the dragon’s off springs.

It is my wish that I will serve as your guide when you come here on a tour in the coming holiday. Love to your family.

Yours gratefully

Tean

书信样文

1.（Letters of Invitation）

邀请信主要包括正式和非正式两种，语气、用词及格式上有明显差别。正式邀请信的格式与一般公务信相同，信文内容一般要描述对被邀请人的安排或待遇。邀请熟悉的亲朋好友来做客、聚会或参加活动等属于非正式邀请信，语气亲切、随便，不用那些客套话，但在提建议、请求时也要注意语气和缓、礼貌。非正式邀请信没有固定的标准格式，只要把时间、地点、活动内容等说清楚即可。邀请信：1．邀请的原因 2。具体时间、地点、活动 3。确认对方来否

1. Introduction

邀请信在日常生活和外事活动中使用广泛，一般分为两种：一种为正式邀请（invitation card）；因为其结构非一般信函，在此不作讲述。本章只讲非正式请帖，即邀请信( letters of invitation)。

邀请信形式上不如请帖那样正规，但也很考究。书写时应注意一下两点：

（1）邀请信一定要将邀请的时间（年、月、日、钟点）、地点、场合写清楚，不能让收信人有任何的疑虑。例如 “ I’d like you and Tom to come to dinner next Monday” 这句话中指的是哪个星期并不明确，所以要加上具体日期，“I’d like you and Tom to come to dinner next Monday, May the fifth at 6 o’clock. P.m., at the Locus Hotel”。

（2）邀请信的特点是简短热情，形式较为灵活，一般为两小段，将意思表达清楚即可。在盛大的场合，请帖应提前三星期发出，一般场合书写邀请信，应在预定时间的前几天发出，一边收信人及早考虑和安排。收到请帖或信后，通常应立即答复，表明接受谢绝，以示礼貌。

2. Commonly Used Sentences

1) I’d like you to come to our dinner this evening.

2) Request the pleasure of … 恭请…

3) The favor of a reply is requested.敬赐复函。

4) May I have the honor of your company at dinner? 敬备菲酌，恭请光临。

5) Thank you for inviting us to dinner.

6) We are delighted to accept your invitation.

7) I wish I could be there, but I expect to be away on vacation at that time.

8) Please reply to Thirty-five Park Avenue.

9) We’ll be awaiting your arrival on the twelfth.

10) I hope you are not too busy to come期望你在百忙中光临。

11) I’m looking forward to seeing you.

12) We thought it would be pleasant to have some of our friends to celebrate it.

13) The reception will be held in ?, on?招待会定于??在??举行。

14) We sincerely hope you can attend.

15) We have decided to have a party in honor of the occasion.为此我们决定举行一次晚会。

16) Please let me know as soon as possible if you can come and tell me when you will be able to do so.如能来的话，早日告我，何时为宜。

17) Please confirm your participation at your earliest convenience. 是否参加，请早日告之。

3. Specimen例文

1.Invitation to a Formal Dinner（宴会）

1) A letter of invitation

Dear Mrs. Benton,

John and I would be very happy if you and Mr. Benton could come to dinner with us on Monday, May the second at six o’clock. We do hope you can Join us.

Sincerely yours

Ellen Smith

2) A letter of Accepting an Invitation

Dear Mrs. Smith,

Thank you for inviting us to dinner on Monday, May the second. We are delighted to accept your invitation.

Sincerely yours,

Lucie Benton

3) A letter of Declining an Invitation

Dear Mrs. Smith,

Thank you for inviting us to dinner on Monday, May the second. I wish I could be there, but I regret to inform you that owing to being away on vacation, we shall not be able to come.

Sincerely yours,

Lucie Benton

2. Invitation to a Wedding

Dear Aunt Kate,

David and I are to be married at the Community Church (区教堂)on Thursday, June the twelfth, at noon.

We want you come to the ceremony, and also to the wedding breakfast(喜宴) afterward at home.

We’ll be awaiting your arrival, Aunt Kate, on the twelfth!

With love

Helen

3. Invitation to a Dance

Dear Martha,

Next Friday October the first is our national Day, and we thought it would be pleasant to have some of our friends here to celebrate it. Will you and Tom come? We’ll have dancing from seven until twelve.

We are all looking forward to seeing you.

Students of International business School

4. Invitation to a Reception(招待会）

Dear Mr. Hobson,

It would give us great pleasure to have your presence at a reception in honor of the Chinese delegation（中国代表团）.

The reception will be held in the City Hall, on Tuesday, October the fourth. Cocktails(鸡尾酒会） will be served promptly at six to be followed by dinner at eight.

We sincerely hope you can attend. Let us know as soon as possible if you can come. Sincerely

Li He

5. Invitation to an Export Commodities fair(出口商品交易会)

Dear Sirs,

This is to advise that we are going to hold an Export Commodities fair in Shanghai from May 1st to May 15th,1999. A great variety of samples(品种繁多的样品), newly designed by our manufacturers, will be on exhibition. We take pleasure in inviting you to the Fair. Please cable（电告） the date of your arrival, enabling us to make the necessary preparations.

Yours faithfully

6. Invitation to an Anniversary Celebration of the founding of a School(校庆)

Dear prof. Smith,

On Monday, September the tenth all the faculty members of Hu Nan University will celebrate the Seventieth Anniversary of the School Founding.

We have decided to have a party in honor of the occasion. The place is Teachers’ Reception Hall(教师会客厅), and the time is Friday evening, September the tenth, at six o’clock. Come and bring your wife or other guest. We look forward to seeing you.

In order to make proper reservations, will you send your acceptance to the attention of Professor Chen no later than a week before that day.(为了便于安排，务请您与宴会举行一周以前将您的接受邀请的回执寄到陈教授处。)

Cordially,（您真诚的)

Wang Hua

7. Invitation to Giving Lectures(邀请来校讲学)

1) A letter of invitation

Dear Prof. Green,

I was told by our mutual friend Mr. Wilson that you would visit China next month this year. May I take the opportunity to invite you to come to our college to give the students of our English Department some lectures on “Modern American Literature”?

Please let me know as soon as possible if you can come and tell me when you will be able to do so.

With warm personal regards, I am,(我个人谨向您致以热烈的问候。)

Your sincerely,

Yan Hai

2）A letter of Accepting an Invitation

Dear Prof. Yang,

I accept with pleasure your kind invitation to come to your college and give some lectures on “Modern American Literature” to the students of your English Department.

I shall arrive at Changsha on 12th October, and will stay at your college for two weeks, giving lectures 3 times a week.

I’m looking forward to meeting you and your students.

Best wishes.

Yours sincerely,

Green

8. Invitation to Attending the Academic conference(学术会议)

1) A letter of invitation

Dear Professor Parley,

It would give us great pleasure to have your presence at a meeting of English language teaching scheduled for September the sixth,1998 at the English Department of Beijing University.

Your thinking on the subject would contribute greatly to the success of the conference. Do let us know if you can make it.

Cordially,(您诚挚的)

Xia Kai

2）A letter of Accepting an Invitation

Dear Professor Xia,

Thank you very much for your invitation to join the meeting of English language teaching at Department of Beijing University on September the sixth, 1998.

I will be happy to be there at two o’clock that afternoon to take part in the meeting, and look forward to it with pleasure.

Cordially, William Parley

Dear Professor Coster:

All our English teachers who have attended your lecture on British Literature（英国文学） are deeply impressed by your thorough knowledge（渊博的知识） and profound understanding （深刻的见解）of the subject. We would like to know if you could come, as our guest of honor（贵宾）, to the National Seminar（研讨会） on Shakespeare which is to be held on our campus between October 11 and 17, and deliver a speech（发表演讲） on whatever subject that interests you.

I can assure （向。。。保证）you that we’ll make everything convenient to the speaker. Please let us know as soon as possible if you can come and tell us when you can make the 19

trip.

Sincerely yours,

Wu Zheren

Chairman

English Departmen

Dear Mr. Chairman,

We are pleased to invite 20 representatives of the Teachers Union to visit our city in early May this year. We would be pleased to welcome, as well, 10 representatives of the Students Union. The visit will last 5 days.

We would be prepared to meet the group at the start of the trip; to accompany them throughout their entire stay; to make hotel and travel arrangements and to do whatever else is necessary to ensure an organized and well-planned visit.

During their stay in our city, the group will be able to observe and study the newly-built library, which is the second biggest in Europe; the famous Grand History Museum and the Winter Palace. They will have opportunities to visit our college, factories, and any other places they’re interested in.

We look forward to welcoming you in early May, and meanwhile we are prepared to do all that is necessary to ensure the complete success of the visit.

这是一封标准的正式邀请信。此信的第一段点明了写信的目的：发出邀请。其中包括了具体的邀请内容：被邀请人的资格（即邀请什么人）、邀请人数、访问时间。主体段分为两段：第二段说明了对被邀请人的待遇；第三段说明了为被邀请人所做的活动安排。（第二段和第三段可以合并在一起）。最后一段清楚地表达了对被邀请人的期待。

2. 申请信（Letters of Application）

申请信的内容主要包括求职应聘和入学申请（以及申请奖学金等）。信中语言一定要简明、准确，最好不要用“perhaps，maybe，almost（大概、也许、差不多）”之类的词汇。同时，要根据对方的要求，把自己的有关情况介绍清楚。

特别注意：

申请信一般规则：

（1）在开头段落里要表明自己想做这项工作（或入学）的强烈愿望，提出求职要求；（2）在主体阐述个人资格，即归纳学历与工作简历。一般应写清自己的年龄、受教育情况、外语水平、获奖情况、工作经历和爱好特长等，旨在给对方留下深刻的印象（即使附有履历表，也必须在主体段说明自己的基本情况，强调自己具备充分的申请资格）；（3）在结尾段要说明自己如果被录用将会给对方带来的益处， 20

或提出面试请求，还可以加上对附件的说明等。总之，信中要充分体现出自己的能力和信心，让对方信服。切记信中不要有中国式的、不必要的谦虚或者乞求辞。

1．申请目标 2。个人情况及申请原因 3。希望对方尽快答复

申请信

1. Introduction (概述)

申请信的类型：求职信（毕业求职，简历）、申请就业、申请调动工作、辞职、报考国外大学等信函。其格式与普通书信格式一样，需有事由标题、信头日期、信内地址（封内地址）、称呼、正文、结尾客套语（敬语）、签名等栏目。注意求职信中，写信人必须将自己的详细地址、电话号码写在日期之上方，以便对方与你联系。称呼要得当。申请信要简单明了，常分开场白（opener）、正文（body）和结尾（close）三个部分。开场白不用客套话，应开门见山，说明你的写信原因、兴趣等。注意如系求职信，正文应强调自己的学历和工作经历。如系申请其他事项，应着重说明理由。如系求职信，结尾段应表示希望参加面试；如系申请其他事项，结尾应提请关注和早日办理。结尾敬语之前常加上“I would appreciate your early reply.”（如蒙早日赐复，则不胜感激）之类的客套话。

2. 各种类型的申请信

1.求职信（Applications for Job）

2.申请调动工作（ Applications for Transferring Post ）

3.申请辞职（Application for Resignation）

4.申请报考国外大学（Applications for Going to College and University Abroad ）

5.申请去国外大学攻读硕士学位(Applications for Going to University Abroad to Pursue Master’s Degree )

6.申请奖学金和助学金（Applications for Scholarships or Assistantship ）

7.申请护照和签证（Applications for Passport and Visa ）

8.申请转换签证（Applications for Changing Passport and Visa ）

9.申请出国进修（Applications for Advanced Studies Abroad ）

10. 申请做访问学者（Application for Being Visiting Learner ）

11.申请参加学术会议（Applications for Taking Part in Academic Meeting ）

3. 例文

毕业求职样例 (Application for a Position of Stockbroker)

Gentlemen,

Your advertisement for stockbrokers in “China daily” of May 2 has interested me very much. I feel I can fill one of the vacancies you have.

I’m twenty-two years of age and female. I will graduate in July. My specialty at college is none other than securities business. I have gained some practical experience in brokerage in recent two years acting as a part-time broker for Beijing Commodities Futures Exchange. At College, I have participated in a lot of activities both at the collegiate level and the department level. I have attended a large number of symposia and conferences on the business of stockbroking. I am young and energetic and maintain good interpersonal relations. I mention these because I know my line of work is a demanding one and I am willing to show that I can face up to any challenge placed before me.

Should this application meet with your favorable consideration, I will do my utmost to satisfy the confidence you may response in me. I am looking forward to hearing from you as soon as possible.

Faithfully yours,

Li Mei

简历 (Resume)样例1

Name: Liu Ping Sex: Male

Date of birth:20 April,1979 Place of birth: Beijing

Marital Status: Unmarried Nationality: Chinese

Home address: 32 Heping Rd

Zhongguancun

Beijing,100031

Tel:010-60587436

EDUCATION &EXPERIENCE

Oct.2001-present: Employee at Beijing Huafeng Stock Co. Ltd

(Department Manager since Dec.2002)

Nov.2001-Sept.2003: Part-time student at Beijing Foreign Trade College(diploma in Business Administration ,2003)

Sept.1997-June 2001: Undergraduate in the Economics Department of Hebei University(BA in Economics ,2001)

Sept. 1994-June 1997: Upper secondary student at Beijing Jiangshan Middle School Sept.1991-June 1994:Lower secondary student at Beijing No.14 Middle School

AWARDS:

Third prize in University Public Speaking Competition, 2000.

Second prize in University English Competition, 2001.

SPECIAL INTEREST:

Computer programming

REFERENCES:

Mr. Gao Hong

(General Manager of the Beijing Huafeng Stock Co. Ltd)

23 Heping menwai

Beijing,100009

Tel(010)608977465

Mrs. Lin Bing

(Dean of the Economics Department of Hebei University)

45 Changjiang Avenue

Shijiazhuang

Tel:(0311)59687746

申请就业

Gentlemen,

Could you use a dependable assistant for the coming summer?

Presently I am enrolled in the M.A. program (communication) at the City University of New York. This semester is going to terminate around the middle of June. To obtain more practical experience and earn part of my education expenses, I plan to find a job for the coming summer from June 20 to September 20. I have had a working permit from the immigration office.

Before I came to the states, I had worked as an executive secretary with a trading company for one year and three months and as a clerk for the Bank of China Shanghai Branch for one year and nine months. My curriculum vitae are herewith enclosed.

I can type 40wpm,take shorthand, act as a receptionist, do editing and proofreading, and above all, I can work hard with efficiency and patience.

May I come in to see you at your convenience？

Very truly yours,

Miss Mary Lee

申请就业

I wish to apply for the position of Business Secretary advertised in today’s Modern 24

Business (newspaper)

I should esteem it a great favor if you could give me an opportunity to try to serve you in the position.

I learnt that the position of cashier (secretary,typist) in your firm is about to become vacant, and I should like to make an application for it.

申请辞职Application for Resignation

Dear Mr. Knittle,

It is with mixed feelings that I submit my resignation as Regional Sales Manager for our company. Because of the confidence you have shown in my ability to take on new assignments, my eleven years with the company have been a time of growth and challenge.

But as you know, for some time I have wanted to gain additional experience in other areas of marketing. I now have that opportunity and will be leaving the company on March 15th.

I appreciate the support and encouragement you have given me during the years we have worked together.

Sincerely yours,

申请报考国外大学Applications for Going to College and University Abroad

Dear sirs,

I am a student in the third grade of No.One Senior Middle School of Changsha, Hunan, China. I am planning to apply for admission to Smith College in the fall of 2000. Please send me a catalogue, application form, and information about your entrance requirement, and inform me the examination dates.

Very truly yours,

申请去国外大学攻读硕士学位 Applications for Going to University Abroad to Pursue Master’s Degree

Dear sir:

This is to ask you that you send me the application form for the Graduate School and any other pertinent information that feel important to me. I am interested in working towards an M.A. degree in the field of Library Science.

In June of 2000, I will graduate from Beijing Normal University with a B.A. in Library Science. I am very interested in going abroad to obtain an advanced degree. Library Science had always interested me. My main emphasis has been on the study of the Management of the Libraries.

As an undergraduate, I manage to get fairly high grades. I shall graduate at the top of my class. I have also participated in the preparation of several papers which were written by my faculty advisor, Dr. Li. In addition, I feel that I have a good command of the English language which will enable me to pursue my studies without having much trouble with a language barrier.

Sincerely yours,

申请奖学金和助学金Applications for Scholarships or Assistantship

Dear sirs:

I am pleased to learn of my admission to two-year program of studies leading to degree of M.S. in pharmacy. Indeed, I have dreamed of this opportunity since completing my undergraduate study.

In order to reduce the financial responsibility of my parents, I earnestly hope to obtain some kind of financial aid in the form of teaching or research assistantship.

Would you kindly consider this request and advise me as to the possibilities? Should further information be required, please let me know at your earliest convenience. I look 26

forward to hearing good news from you.

Sincerely yours,

申请出国进修Applications for Advanced Studies Abroad

Dear Sirs,

I should like to enter your university to take such courses as Teaching Methodology, applied linguistics and Comparative Literature.

I was born in 1975. in 1994, I was enrolled in the Department of Foreign Languages and Literature of Huanan University. During my five academic years, I made good grades on all courses. After my graduation from huanan University in 1999, I found my interests tending more and more towards language teaching. Now I have passed an examination sponsored by the Ministry of a Government scholarship which will enable me to pursue further studies in your country.

A Transcript of Records of all the subjects I completed at huanan University and three letters of recommendation offered by three of my professors will be sent to you directly by the University.

I hope a letter of admission will be issued to me in due course.

Yours faithfully,

Dear Sir or Madam:

I would like to be considered as a candidate for ( I’m writing to apply for) the assistant computer programmer position advertised in The Daily News on June 28, 2005.

I am presently finishing my degree in Computer Science at Peking University. I have taken every computer course offered at the university and have a good background in many computer languages. For the past two years I have worked part-time at a computer shop, where I have gained experience in sales and computer programming.

I have enclosed a copy of my resume to give you further information about my experience. I can come for an interview at your convenience. I look forward to hearing from you.

Sincerely,

Tina Cope

Harbin Electric Motors Factory

412 Qianjin Road

Harbin, Heilongjiang

The People’s Republic of China

March 22, 1998

Mr. Herbert E. Beck, Jr.

General Manager

Standard Motors Corporation

4528 Southland Ave.

Chatanooga, Tennessee 47115

U. S. A.

Dear Mr. Beck,

The reputation and growth of Standard Motors Corporation ahs led me to write this letter. I’m interested in a management trainee position in your corporation.

Currently, I’m the assistant director of Harbin Electric Motors Factory in charge of testing and quality control. I have been granted a leave of one year to learn the advanced managerial skills and develop business contacts in the United States.

As a trainee, I do not require a salary, but would appreciate if your can provide me with a stipend enough to support myself during the year. The Chinese government will pay all my travel expenses.

In the past two years, I have read much about your corporation and its excellent management. 28

To join you and work with you would be a great opportunity for me. Enclosed please find my resume and two letters of recommendation. If further information is needed, please let me know.

Thank you very much for your consideration.

Sincerely,

Wu Shunxiang

3. 感谢信 (Letter of Expressing Gratitude)

（Letters of Thanks）

感谢信属于常见的事务性信件，大体可分为正式与非正式两种。通常，公务方面表示礼节性的感谢宜用正式体，使用的格式与公务信函同，用词正式、语气礼貌恭敬、表达正规；而当你因为受到熟人、朋友的款待或收到他们馈赠的礼物去信感谢则宜用非正式体，这种信文比较简洁，语气亲切、热情。总之，感谢信的文体和语气应该根据写信人与收信人关系来定。

感谢信有比较固定的格式：第一段（开头段），写感谢信的目的，即为什么事而感谢。第二段（主题段），写感谢信的原因。往往要回忆、总结一下受帮助或受款待的情景，提一下所给帮助的重要性，赞美一番所收礼物的优点等。（有时为了使得层次更分明，需要加写第三段）。结尾段，再次表达感谢。

1. Introduction 概述

在日常生活和工作中，感谢信应用范围很广。当收到馈赠、邀请、赴宴、照顾、款待、慰问、吊唁、祝贺时，写信道谢乃人之常情。在商务活动中，对雇员的建议，客户的订货，供应商的优质服务，银行、商会或友邻的信息提供等等，均应写信致谢。感谢信能帮助加强联系、增进友谊、树立企业的良好形象。

感谢信应态度诚恳、热情洋溢，不能过于简短，以免使收信人造成敷衍了事、言不由衷的错觉。感谢信通常包括如下内容：一是对对方的馈赠、帮助、关心和邀请等表示由衷的感谢，二是说明对方的馈赠、帮助、关心和邀请等所起的作用和对自己的意义，三是表示希望日后有机会定当答谢对方，并在结尾再次致谢。

2. Commonly Used Sentences on Letters of Thanks 感谢信常用句型

1) Thank you very much for?

2) Many thanks for your?

3) Please accept my sincere appreciation for×××

4) I am truly grateful to you for×××

5) It was good (thoughtful) of you ×××承蒙好意（关心） ×××

6) You were so kind to send×××

7) Thank you again for your wonderful hospitality(盛情款待) and I am looking forward to seeing you soon.

8）I hope I can reciprocate (回报)your kindness when you come to ×××

9) Thanks a million ( or Thanks ever so much)

10) Oceans of thanks ．（感谢之至）

11) I cannot tell you how much your letter delighted (愉快) (relieved, amused, enchanted 轻松) me.

12) Please accept my sincere appreciation for?请接受我对??衷心感谢。

13) I sincerely appreciate?

14) I am very sincerely grateful to you for?

15) I wish to express my profound appreciation for? 我对??深表感谢。

16) Many thanks for your generous cooperation. 谢谢贵方的真诚合作。

June 12, 2003

Dear Dr. Smith,

I would like to thank you for allowing me to observe classes as a visiting scholar from China in your nice department with so many talented and productive professors. My one year stay in your country will come to an end, and I’m very happy to say that I’ve enjoyed my time here. I really like your department and your faculty and staff members who are so kind, helpful, and pleasant to get acquainted with, to learn from, and to cooperate with. Your university is an ideal one to visit, to learn from and to do research in.

During my one year stay here, I have studied several courses offered by your professors from whom I have learned a lot from their excellent class instruction. I feel I should say much more, but the language fails me at this point. Your department and your colleagues have given me a host of opportunities, so much pleasure, and good friends, and countless precious memories for which I am truly grateful.

Thank you a million times for the good that you and your friends have done for me. I will always remember you and your friendship. May health, happiness, and progress be yours.

Yours sincerely,

Wang Xin

1．表示感谢。2。详细写对方为你做的事情，并且说明它对你意味着什么。3。希望今后能回报。 Dear Daniel:

Thank you very much for the wonderful holiday vacation I spent with you and your family.Your mother is such a terrific cook! I think I must have gained 10 pounds in just a week I spent with you. I really appreciate your taking time off from work to take me around and show me so many places. You are lucky to live in such an interesting area. I hope that soon you will be able to visit my part of the country. Thank you again for a wonderful time. Let's keep in touch.

Best regards,

Matthew

3. 例文

1) Thanks for Favor谢恩惠

Dear Mrs. Green,

My daughter has written to tell that you have been very kind to her during her stay in New York.

My husband and I deeply appreciate your courtesy（对此深感谢意）, and we do hope you’ll come to stay together with us for a few days when you are in Beijing.

Thank you for your kindness to Lin Fang.

Sincerely yours,

Li Lan

2) Thanks for Hospitability谢款待

Dear Prof. Smith,

Many thanks for your hospitability and the honor you showed me during my recent visit to your country. It was thoughtful of you to introduce me to so many of your famous professors and learned scholars in your Country. I have learned a lot from them. I returned to China safe and sound last Friday, and have resumed my work now.

I hope you will some day visit our country with its ancient history and beautiful scenery, and give us some lectures on “Modern English Literature”.

Please have no hesitation in writing to me should you want me to do something for you 31

in China.

With best wishes, I remain.（祝好）

Yours sincerely,

David Li

3) Thanks for Help 谢帮助

Dear Alice,

I wish there were a better word than “thanks” to express my appreciation of your help in making the celebration of our School Founders’Day(校庆庆祝会) a success.

Thanks for giving me the thrill of bringing your wonderful work to the attention of the trustees at our celebration.（在庆祝会上，您对校董事们的招待工作做得很出色，使我感动。谢谢。）

All my best wishes.

Sincerely

Salley

4) Thanks for Recommendation谢推荐

Dear Professor Smith,

I think you’ll be pleased to know that I have been hired as Human Resources Assistant manager(人力资源部助理经理) of Huawei Co. I will begin to work on May 1st. Please accept my sincere thanks for your reference and your thorough coaching（推荐以及各方面的教诲） I received at Hunan University.

Best wishes.

Faithfully yours,

Porsia Yang

5) Thanks for seeing off 谢送行

Dear Alice,

Many thanks for your coming to see me off at the airport. The warmth of friendship has accompanied me through the whole flight, and made my journey pleasant and comfortable.

I arrived safely at Hong Kong this afternoon, and shall write you again later.

Sincerely yours,

Jack

6）Thanks for Dinner谢晚餐

Dear Mr. Song,

Thank you for inviting me and some of my colleagues to dine with you last night. It was an enjoyable occasion and an excellent dinner.

As you know, we value our long-established relationship with the People’s Republic of China, and with the Ministry of Foreign Trade(对外贸易部） in particular, and look forward to doing more business with them and to many future years ahead of increased cooperation.

Yours sincerely

James

7）Thanks for Coming to the Hospital谢探病

Dear Lucy,

Thanks for your kind visit which has helped me to forget the lonesomeness and minimize the pain of my illness. Curiously enough, the doctor says that I am over the hump and should be improving steadily. It is nice to think that your friendship and comfortable remarks have contributed to my coming around.

The doctor assured me if such improvement continued, I should be able to leave the sickbed within a few days. You can imagine how the news has cheered me up.

Sincerely yours,

Jim

8) Thanks for Gifts谢礼物

Dear Mr. Martin:

I want to thank you for the beautiful roses you sent to my mother. She was very happy and pleased when she saw they were from you.

I’m glad to say she is recovering, and I hope she will soon be able to leave the hospital. We both send you our warmest thanks for the flowers and your very kind wishes.

Sincerely,

John Granby

9) Thanks for Order from Customers感谢客户订货

Gentlemen:

Thank you for your order. We hope you will be fully pleased with the goods we supply, and that we are very glad to count you among our regular customers（固定客户）. Please let us know if you do not receive our shipment within 14days. We try to fill all orders at one time. （我们争取将所有订货一次性全部装运）

Very truly yours

10) Thanks for the Supply from the Supplier感谢供应商的供货

Dear John，

Today, we are having a wonderful celebration on our Golden Jubilee Anniversary(开业五十周年庆典活动). Looking back these years, besides thanking our retail hardware customers （五金零售商）for their loyal support, we also want you to know our sincere appreciation for your prompt supplies（及时供货）. We’ve been buying many kinds of hardware products（五金产品） from you for more than30 years. And you’ve always given us genuine quality at a fair price, plus outstanding service. What more can a wholesaler(批发商) ask from a manufacturer(供应商)? Sure, we’ve had our minor

11) Thanks for Suggestions from Customers 谢建议

Dear Mr. Kane:

Thanks for your helpful letter in which you suggested we should use ceramic inserts (陶瓷刀片) instead of solid carbide inserts (硬质合金刀片)in assembling our KPII lathe(车床).

After many careful tests we consider your suggestion to be most constructive. We agree with you that ceramic inserts are wear resisting（耐磨） and heat resisting（耐高温）. Our technicians and engineers are working now on a modification（着手改进） of our present lathe.

As a token of our appreciation for this suggestion(为了表示我们对这个建议的感谢), we will send you a new lathe with ceramic inserts in mid-July.

Thanks again for your very practical suggestion.

Sincerely yours

Zhang Ming

President

4. 道歉信

道歉信的内容可包括：

道歉；

说明道歉的原因；解释事情经过及原因

说明补救办法；希望弥补过失

请求原谅。

Dear Frank,

I’m terribly sorry that I didn’t arrive in London last Friday. I hope this did not mess you up completely, although I know that you had already made some special arrangements for my visit with your parents and friends. I’m very sorry about all that. I’m sure you’ll be sympathetic（同情的）, however, when I tell you that my father is dangerously ill in a hospital, and that I found it impossible to leave Boston when he is in this state.

I apologize again and promise I will go to London hopefully sometime next week, when my father is better.

Sincerely,

David

5. (Letter of Congratulation)

1. Introduction

按西方国家的习俗，亲友之间在重大节日要写祝贺信或赠礼物，如圣诞节、新年、婚礼、生日等等。当亲友晋升、考试成功、毕业、乔迁新居、获得工作、新业开张以及获奖等等，也要写祝贺信。

祝贺信要写的及时，得到喜讯后应立即动笔。信中要提到具体的喜事，表达出写信人的喜悦心情，并致以衷心的祝贺。总的来说，这类书信只需寥寥数语，但用词必须亲切有礼，表达出真诚的喜悦。

2. Commonly used Sentences常用句型

1. With very best wishes for a happy New year!

2. May you come into a good fortune!

3. Wishing you peace, joy and happiness through Christmas and the coming year.

4. Best wishes for a happy birthday and a year of good luck, good health and happiness.

5.Please accept my gift for your birthday, not for its own value, but for the sake of the 36

thoughts it represents.请接受我给你的生日礼物，礼物不在于他本身的价值，而在于它表达了我对你的思念。

6. Best wishes and hope you will have nothing but joy and happiness in your life together.

7. May you two always be in love! May happiness increase with age.愿你俩永浴爱河，祝你俩幸福与岁俱增！

8. I hope your new dwelling will bring you and your family loads of fortune and good heath.谨祝你的新居将为你全家带来鸿运和安康！

9. Congratulations on your success in the national college entrance examination.

10. Allow me to offer my heartiest congratulations on your new job.

11. I would like to add my congratulations to the many you must be receiving on your promotion.在对你晋升的众多的祝贺中再增加我一份，以表贺意。

12. I am looking forward to your further promotion.

13. How happy you must be to have a beautiful new baby girl.

14. I wish you many happy returns of the anniversary. May you have long and joyful life.祝你俩享有许多的结婚纪念日。愿你俩白头偕老，生活愉快！

15. I am sending along some flowers and fruit with my love and my sincere wish for your speedy recovery.

16. How wonderful it is to hear about your baby! May the precious new life you have brought into the world bring you a world of new joys.得知你的小宝宝出生,非常高兴。祝你带给这个世界的新生命给你带来无限的幸福。

17. Congratulations on your recent promotion. I know that you will make good in your new job because you thrive on responsibility.祝你荣获提升,你的责任感将为你带来很多的成功!

3.Specimen 样例

Season’s Greetings 祝贺节日

Dear Mr. Hoff,

There are many things I’d like to speak of friendship, peace and love. I’d to tell you 37

how much I appreciate knowing you.

Perhaps the most meaningful way to say all the things is just to say Merry Christmas and Happy New Year.

May Christmas and the New Year be filled with happiness for you and yours.

Sincerely yours,

David

Congratulations on Birthday

Dear Franz,

Congratulations! From now on, you will be a man. You have reached your 18th birthday! I made this small gift by myself. Please accept it, not for its own value, but for the sake of the thoughts it represents.

I feel very sorry that I can’t attend your birthday party. Please believe I am praying for you.

May you live a long and joyful life, a life full of all the blessings that this would can bestow.

Yours Sincerely,

Dunkin

Congratulations on Engagement

Dear Jeanette,

I feel quite pleased when hearing that you and James became engaged yesterday, Congratulations!

Your engagement is such happy news. It’s a pleasure to express warm and special wishes for your future happiness. May all your hope and plans turn out the way you want them to. And as you go through life together, may all your dreams come true.

yours sincerely,

Levins

Wedding Congratulations

Dear Jackson,

Your wedding card brings to me the happy news of your marriage. I congratulate you and trust that your marriage will be a source of blessing and happiness to you both.

Please accept this little present with my congratulations upon your happy wedding. Yours Sincerely,

Newby

Congratulations for Changing Residence

Dear Li Fang,

Congratulate you on your moving into your new residence. You’ve finally got such a nice new house that you’ve always been hoping for.

I hope your new dwelling will bring you and your family loads of fortune and good health. Wish you plenty of prosperity and good luck in your new house.

Yours truly,

Ma Ying

Congratulations on Passing University Examination

Dear Li Ping,

We are very happy to learn that you have successfully passed the college entrance examination this year and have been admitted into Hunan University with honor. Allow us to offer our most sincere congratulations on this happy occasion.

Wish you greater achievement in your college education.

Yours Sincerely,

Wang Liang

祝贺信：1．表示祝贺 2。夸对方才能 3。祝福更大成功

CHINA SOUTHWEST AIRLINES (CSWA)

Xiamen Office

Address: Wenbin Villa, 68 Mid-Hubin Road, Xiamen

Tel: 9008000 Fax: 606494

6 December 1994

Lucas TAECO Aerospace (Xiamen) Co. Ltd.

20 Diliao Road, Gaoqi International Airport

Xiamen, 3610006

Dear Sirs,

Please accept our most sincere congratulations on the new joint venture you have recently established in Xiamen.

The British Lucas Aerospace corporation is a well-known international enterprise with an excellent reputation worldwide. We believe that the establishment of the Xiamen Lucas, following Lucas-Sydney and Lucas-Singapore, will inevitably make a tremendous contribution to the development of the aviation industry in Xiamen. May we have friendly cooperation in the future!

Wishing you continuous success with the joint venture!

Yours sincerely,

Lin Chun

Manager

Dear Curtis:

I was delighted to see the September issue of New Image that you have been named president 40

of the A&B company. Congratulations on the excellent work you have done for the company. This pleases me for two reasons: first, because I think you will bring strong leadership to that important organization, and second, because the honor was bestowed on a long-time friend and customer.

I extend hearty good wishes and, at the same time, an offer of any help our company can give to your organization. We’re behind you all the way!

Sincerely yours,

Stephen

6. 抱怨信（Letters of Complaint）投诉信

抱怨信或投诉信属于常见的事务性信件，其格式与一般书信类同。信中语言一定要简明、准确。抱怨信或投诉信的一大特点是在信的开头以比较强烈的口吻表达不满，而在信的结尾表达对事件圆满解决的期望。信的主体应该以客观的态度描述事件的起因、过程、程度等。

抱怨信的内容可包括：

（1）陈述问题, 提出抱怨并表示遗憾；

（2）说明不满的原因及由此造成的不便；阐明你的看法

（3）提出纠正建议或敦促对方采取措施。

4。等候答复。

Dear Sir,

Through this letter I would like to bring to your notice the inconvenience（不方便） that I am facing due to disorders of the telephone installed（安装） in my home.

The telephone was installed in March and since then I am facing regular problems. It goes out of order almost every day or wrong numbers get connected. During the last six months I have made many complaints（投诉） to your company both in writing and on telephone. Mechanics form your company attended to （关注） the problem twice but the problem persists.

I shall be grateful if you would kindly send some of your senior officers to look into my complaint to have the telephone repaired to satisfaction or get it replaced.

An early action will be greatly appreciated.

Yours faithfully,

Shallot Steward

Dear Sir,

Much to my regret, I write this letter to place a complaint against the poor quality of the color TV set I bought from your shop.

Last Wednesday, I bought a new color TV set made in Japan at the recommendation of your salesgirl. But now I’m afraid I have to complain that it can’t give us any enjoyment. Firstly, the picture does not appear quite clearly. Secondly, the red and green colors are sometimes not stable. What’s worse, there is sometimes no sound at all. So, you see, what we’ve got from this TV set is nothing but trouble, worries and even anger.

I am a constant customer of your store and very much appreciate your slogan “Customer First, 41

Service best.” I really wish what has happened to me was accidental. I want to have the TV set changed within 3 days. If not, I’d rather have my money back. I still have the receipt at hand and I hope what I’ve claimed for is not too much.

I look forward to a positive reply from you.

这是一封标准的投诉信。第一段说明了写信的目的；第二段写出了抱怨的原因；第三段提出了自己认为公平的解决方案。结尾是投诉信的常用的结尾套话。

7. 指路：1．提出指路原因 2。详细介绍路径，写出路途远近及花费时间 3。确信对方一定可以找到。

Dear Frank,

I’m so glad you can come to stay with me for a week. Because I have an important meeting Wednesday afternoon, I can’t pick you up at the railway station. Here is how you can find my flat.

First, after you get out of the railway station, go straight ahead on Jeifang Road till you come to the first red light. Then turn right on Weigong Road, and you can see a bus stop on your right. Take a bus No. 8 to Linin Road. When the bus comes to Jianshe Road, get ready to get off, because your stop is next. After you get off at Lixin, walk to August Street and turn left. My flat is about 200 meters down the street, and it is in a white building on you left. I’m in Rom 306, on the third floor. I’m sure you can easily find you way here to my flat.

Yours

Diana

8.谢绝：1．感谢对方的善意 2。表示抱歉，讲明原因 3。再次表示抱歉

Dear Tracy,

It was very kind of your parents to invite Tim and me to your wedding. Unfortunately, we won’t be able to come, and I have written to the, expressing our regret, but I felt that I had to write to you personally to say how sorry we are that we can’t make it.

The trouble is that the last two weeks in August are the only ones when Tim and I can both get away from work together, so we booked our holiday to Europe, and there’s no way we can change it.

It’s such a pity, because I was looking forward very much to seeing you married. Naturally, we’ll be thinking of you on the day. We wish you all the best for the future. We’re sure that you’ll be happy.

Our kindest regards.

Love

Beth

9. 预定

Dear Sir or Madam:

Your hotel has been highly recommended by a friend who stayed there a few weeks ago.

I will be arriving in Paris at 6:30 p.m. on Thursday, June 27, accompanied by two friends. We wish to stay in Paris for 3 nights, from June 27 to June 29.

Please let me know if a single room and a double room are available for this period, and what the charges would be. I also understand that your hotel arranges local tours; I would appreciate it if you could send me the details.

I hope to hear from you soon.

Sincerely,

Lily Keen

10.推荐信 (Letter of Recommendation)

Sample 1

P.O. Box 3567

Nanjing University

P.R. China

30 August 2003

Professor Ellis Browning

Department of English Literature

University of Cambridge

Dear Prof. Browning,

I have the pleasure of introducing to you Ms Hong Feng, the bearer of this letter, who is a former student of mine in Nanjing University.

Ms Hong was a top student in our department, where she spent four years for her first degree in Modern English Language Studies, followed by three years of graduate study in the 20th Century English Novels. She has special in demonstration of her gift and creativity. She has now been accepted by Cambridge where she will spend 3 years working on her doctoral degree.

Ms Hong has always been a delight to teach. In addition to her academic talent, she is pleasant, amiable and understanding. I have no doubt that you will enjoy being her teacher as well as her friend.

I should be very much obliged if you can help her settle in and also give her necessary guidance in regard to her course work.

Yours sincerely,

Fan Wen

Sample 2

Xiaxin Foreign Trade Co. Ltd.

23 Nanhua Road, Xiamen

5 May 1998

To whom it may concern,

This is to introduce Mr. Chen Taiping, the bearer of this letter, who is the Marketing Manager of our Company.

Mr. Chen Taiping has been assigned to do a marking research around the Country. We should esteem it a great favour if you would afford him the necessary information.

Yours faithfully,

Li Ling

General Manager

B. C.

Consolation and Condolence

1. Introduction

慰问与吊唁信函要情感真挚、严肃庄严、措辞贴切、行文简洁。除对遭遇不幸的亲友表示同情和安慰、对死难者表示哀悼与吊唁外，还应对其家属进行安抚，鼓励他们克服眼前的困难，化悲痛为力量，开创新的局面。

2. Commonly Used Sentences on Letters of Consolation and Condolence吊慰信函常用句型 44

1）表示“惊悉??”：

I’m very sorry to hear of?

I’m very sorry to hear that?

I regret to hear?

I’m much grieved to hear?

I’m deeply distressed to hear?

I’m shocked to hear?

It was a profound shock to hear the tragic news.

It is with great concern that I hear of…

It is with great anxiety that I hear of…

I cannot tell you how sad I felt when I was told…

2)表示“如果用我之处，请别犹豫”：

If you want me to do anything, do not hesitate to let me know.

If I can be of any assistance to you, I hope you will let me know at once.

I would be delighted to serve you to best of my ability.

I shall be delighted if I can do anything for You.

3) 表示“我深感哀悼…”或“深感同情…”

We want to express deep sympathy and solicitude(慰问) for the sudden death of your general manager.

We wish to express my deep sorrow on the news of the death of your president and to convey our condolences（哀悼）to you on this sad occasion.

Please accept my deepest sympathy and convey my sympathy also to his family.

May I add my sincere sympathy(诚挚的哀悼) to that of the many who know and admired her. Your sorrow is shared by everyone who knew and loved her.

4）表示愿望

I hope that by the time this letter reaches you, you’ll be feeling much better. Wish you speedy recovery.

We hope you will have a speedy quick recovery.

I know you will be strong and brave for the sake of the children

May you rest in place, my old friend!

3. Specimen 样例

1) Consoling Patient 慰问病人

Dear Alice,

We are all so sorry to hear that you are in hospital and you will have to undergo an operation. We know you have been feeling ill for quite a long time but persevere with(坚持)hard work for the development of the company. Everybody hopes that your stay in hospital will put things right and looks forward to seeing you in the office early.

Best wishes for a very speedy return to health.

Yours truly

John

2) Consoling a Friend Injured in a Car Accident

Dear Kate,

We are greatly shocked to learn that you were knocked down by a truck while cycling back to the campus last night. How are you feeling today? We do hope that you are doing well after the operation on your injured leg indeed.

We are coming to see you on Friday afternoon and trust that your condition will remarkably improve by then.

With every good wish for your swift recovery!

Sincerely yours

Members of Class A

3) Consoling the People Suffered Heavy Casualties by An Earthquake慰问因地震而造成的严重 46

伤亡的人们

Red Cross Society of Xinjiang

Ladies and Gentlemen,

We were shocked to learn that the strong earthquake around the area in Yili, Xinjiang and unfortunately caused heavy casualties and material losses to the inhabitants. Our company express deep sympathy and solicitude (深切的同情和慰问)for the afflicted （受灾的）people and donate the sum of RMB1000 000 Yuan as an expression of our concern for them. Your society is requested to transmit this sum to the people in the affected areas and convey the profound solicitude of the Far East Company (China) and the staff to them.

The Far East Company (China)

4. Consoling a Friend Injured by Divorce

Dear Mr. Jackson,

I am must grieved(惆怅) to hear of your divorce. I know well what you must be feeling and you have my sincere sympathy. Although it is a terrible blow, I am convinced you will bear it like a man. When can I see you?

Yours ever,

John Smith

5. Consoling a Friend Losing His Job

Dear Tom,

I was sorry to hear of your unemployment. I quite understand how you feel now, for I had been through the same experience before.

Believe me, the misfortune is not your own fault, only because of the economic depression. Don’t be discouraged by it. Your present embarrassment is only temporary.

I shall call on you this weekend and let us go out together.

Sincerely yours,

Jim

6. Consoling a Friend Failed in the Entrance Examination of University

Dear Li Lan,

What a surprise to me when the news came that you failed in the entrance examination of Beijing University. You have always worked hard in school. In the final examination, you have distinguished yourself with honor(大考时也名列前茅). Your failure is not your own fault, I am sure.

Those who have real knowledge may fail in the examination if chance is against them(真正博学之士有时也有时失误). I hope you won’t take this to heart and will get ready to try again

Yours sincerely,

Johnson

7. Expressing Condolences on the Death of a Friend’s Father

Dear Helen,

We are shocked by the painful news of the passing away of your father. He was a fine old gentleman, well-loved and admired by all who knew him. I quite understand how you feel now, but you are in duty bound to look to your own health(必须善自珍重) and take care of your family.

My family and I send our heartfelt(衷心的) sympathy.

Yours sincerely

John

8. Expressing Condolences on the Death of Supervisor and Friend

Dear Bess,

Thomas’ death has saddened me beyond words(令我悲痛万分）.It is hard for me to accept. 48

I’m sure you know, Bess, the enormous influence your husband had on me personally and on my career. He was the first person ever to say to me, “Jack, you have a special gift. I’m going to do all I can to see that it is developed to its fullest（使你的天赋充分展露）.” He then proceeded to do just that, and during our eight years together, he never lost faith in me and was, of course, largely responsible for the success I have achieved.

9. Expressing Condolences on the Death of a Business Partner

Dear Sirs,

I was indeed grieved to hear of the passing away of Present Mr. William Wang. I feel a special loss, as he contributed a lot of to our business cooperation. He will long be remembered by all who knew him and who worked with him.

Please let me know when the funeral is to take place, as I wish to attend it and to pay my last deep respect to the deceased（以表达我深切的哀悼之意）.

My staff join me conveying our sincere sympathy to his family.

Yours faithfully

David White

President

10. Memorial Speech(悼词)

Ladies and Gentlemen,

It is with the deepest grief that we pay great respects to the memory of Comrade Zhang Da-hai, Who died at 3 a.m. Monday, May 6 of a heart attack.

Comrade Zhang Da-hai was born in 1955 in Shanghai. At the age of 15 he left with his uncle for Canada, where he managed to gain a college education, graduating from UBC with the degree of Ph.D of Biochemistry(生物化学) in1985．After he returned to the motherland in 1990, he has been doing research work in biochemistry and teaching in our school. He works actively and teaches earnestly(工作积极，教学认真), winning high praises from his students. 49

His passing is a great loss not only to his family but also to our school.

Comrade Zhang has forever left us, but his name will endure through the ages（与世长存）, and so will his work!

Rest in place, comrade Zhang Da-hai!

英语书信写作句式与套话

常用的起首语有：

1）Thank you for your letter dated Dec.22,1969.

2)Many thanks for your letter of Sept.5，1997.

3)A thousand thanks for your kind letter of June 5,1997.

4)Your kind letter of November 22th arrived this morning.

5)Your letter which arrived this morning gave me great comfort.

6)In reply to your letter dated 4th July,I want to say…

7)Thank you very much for your letter of August 2 and the gift you sent me on Christmas Eve.

8)What a treat to receive your kind letter of May 5th!

9)It is always a thrill to see your nice handwriting.

10)First of all I must thank you for your kind assistance and high attention to me .

11)With great delight I learn from your letter of this Sunday that …

14)I am very much pleased to inform you that my visit to your country has been approved.

15)I wish to apply for teaching position you are offering.

16)I am too excited and delighted at your good news.

17)I am very obliged to you for your warm congratulations.…

常用的结束语有：

1）Awaiting your good news,

2)Looking forward to your early reply,

3)Hoping to hear from you soon,

4)We await your good news.

5)I hope to hear from you very soon.

6)We look forward to your reply at your earliest convenience.

7)I look forward to our next meeting there in Los Angeles.

8)Your early reply will be highly appreciated.

9)Any other particulars wanted we shall be pleased to send you.

10)The help you give me is sincerely valued.

11)I hope everything will be well with you .

12)Please let us know if you want more information.

13)I hope you always enjoy yourself.

14)I wish you very success in the coming year.

15)Please remember me to your family.

16)With best regards to your family.

17)All the best.

18)With love and good wishes.

1、投诉信

开头: I am writing to inform you that I am dissatisfied （不满意）with your …

结尾: I understand you will give immediate attention to （马上关注）this matter. I would like to have this matter settled by the end of …

2、询问信

开头: I would be most grateful（感激的）if you could send me information regarding/concerning（关于） …

I am writing to see if it is possible for you to provide me with information regarding …

结尾: Your prompt（立刻的） attention to this letter would be highly appreciated（感激）. I am looking forward to hearing from you.

3、请求信

开头: I am writing to seek for your assistance（帮助） in …

结尾: I would like to thank you for your generous（慷慨的） help in this matter.

4、道歉信

开头: I am writing to apologize（道歉） for …

I am writing to say sorry for …

结尾: I sincerely hope that you will be able to think in my position and accept my apologies（道歉）.

5、感谢信

开头: I would like to convey（表达） in this letter my heartfelt thanks to you for … 结尾: I must thank you again for your generous help.

6、建议信

开头: I am writing to express my views concerning （关于）…

You have asked me for my advice with regard to … and I will try to make some conducive可行性的suggestions.

表达建议常用句式和套话

I feel that it would be beneficial（有益处的） if …

I would like to suggest that …

You may consider doing …

结尾: I would be ready to discuss this matter to further details.

7、求职信

开头: I am writing to express my interest in your recently advertised position for a waitress … I am writing to apply for the position of the sales manager advertised in China Daily yesterday.

结尾:

I believe I have the qualifications（资格） and experience for this post（职位）, and am therefore enclosing my resume.

Thank you for considering my application and I am glad to be called at any time for an interview. If you need to know more about me, please contact me at …

8、推荐信

开头: I would like to present （人名）… for your consideration in your search for a qualified manager.

悉闻贵处欲招聘有能力的经理，谨向您推荐某某。

With reference to your requirements, I shall, without reservation, recommend （人名）… as an ideal candidate.

参照您提出的要求，我诚心地推荐某某作为理想的候选人。

结尾: Therefore, I don’t hesitate to recommend （人名）… as the right person for your consideration.

在此，向您推荐一位合适人选。

Any favorable consideration to this letter would be considered a personal favor. 如对此信稍加关注，则本人不胜感激。

9、寻找失物信

开头: I am writing this letter to see if it is possible for me to have my camera back. 结尾: I would really appreciate（感激） it if you could …

10、邀请信

开头: I am writing to invite you to …

I wonder if you could come …

A …will be held in … and I would like to take this opportunity（借此机会） to invite you to …

结尾: My family and I would feel honored（荣幸的） if you could come.

We would be looking forward to your participation（参加） in the party.

Please le us know as soon as possible if you can come and tell us when you can make the trip. I really hope you can accept our warm welcome and sincere invitation.

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