Invitation Letter

An invitation letter may be formal or informal. While a formal letter may be written by universities inviting parents for graduation ceremonies, an informal letter may be written to invite someone for a social function. Here, we provide you with samples for both such letters, which may be modified depending on the occasion.

The content and presentation of any invitation letter reflect your refined attributes like courtesy and modesty. The format of the letter depends on the nature of the occasion and the person you are inviting. For example, a wedding invitation proposal is just the opposite of a business letter. Similarly invitations for birthdays, slumber parties, baby shower ceremonies or any kind gathering have their own theme, format and composition. Invitation letters for sales, grants and convocations have a separate format which is more of formal type.

Informal Invitation Letter

Occasions like birthdays, marriage and various other types of social functions are informal in nature. Invitation letters for informal occasions are usually cordial, friendly, welcoming and wholehearted. It should always make the invitee feel special and that his presence in the occasion is most eagerly awaited. There is no particular rule for an informal letter format. However, your invitation letter must have a warm approach. Invitation Letter Example for Birthday

To

Carla and family.

My birthday falls on 22nd April and I am counting the days of happiness. I am waiting for my friends and family to gather at my home on 22nd April and shower wishes on me. On this special occasion, I cordially invite you and your family to be present with me. Your presence will be most eagerly awaited. Looking forward to see you on that day. The details of venue are

given below.

Yours lovingly,

Benne Dickson

Address Line 1

Address Line 2

Formal Invitation Letter

Writing a formal invitation letter is actually easier than the informal ones. The format of the informal invitation letter is an important aspect, which should be more precise than elaborate. You should come to the subject matter directly and use of informal wordings should be avoided. Such kind of letters are exchanges for business, sales, grants, delegations etc. At schools or universities, formal invitation is given to students and their family for attending any event or meeting. Students also send an invitation to teachers for attending any event or exhibition organized by them. The letter must contain the address of the inviter and the invitee as well. A business letter should clearly express the person’s views regarding the business deal and other important matters concerned. In short, the format must have a professional appeal. Also note that, it should have the logo of the company at its letterhead. Here's the format. Invitation Letter Example for Sales

Letterhead

Mobile Parts Sales,

North Street,

Alabama 32,

Phone no. XXXX,

April 15, 2010.

Dear valued customer,

You have been our customer since we opened our business last year. It's in our records and we would like to thank you for your patronage. To

celebrate our success we are inviting all our valued customers and other delegates this Sunday.

The event will be showcased at 6 p.m. Our products will be discounted at 50% on that day. We will be grateful to you for accepting the gift vouchers from our side. Coffee and snacks will be served at the evening.

We look forward to see you on Sunday. For admittance, kindly bring the invitation with you.

Sincerely,

Signature,

Name,

Address or Venue

The choice of vocabulary when writing such a letter is yours, and so is the presentation and the calligraphy. Last but not the least, your language should be free from grammatical and spelling errors. These samples should help you write a good invitation letter.

 

第二篇：一封写给外国教授的邀请函(英文版)

Dear professor Linus,

I was president of student union of Xiamen University. We decided to organize a conference next month. We will come across to the scholars, teachers,students to attend the seminar. We kind of want to invite you to attend ourconference, and delivered a speech.

The speech will be in July 7th, the school conference room. 9:00 in the morning to continue for two hours.Participants will be from our faculty in my department, who are so eager to get information on overseas study.

We hope that you will accept our invitation if it is convenient for you. Please call me at 1234567 if you have any questions. I am looking forward to your reply. With best wishes.

Yours sincerely, the Students’ Union Dear Ms.Smith,

I was president of student union of Xiamen University. I'm writing to invite you to be a judge at our English speech contest to be held in our school on Jun 15. It will start at 2:00 pm and last for about three hours. Ten students will deliver their speeches on the given topic “Man and Nature”. We hope that you will accept our invitation if it is convenient for you. Please call me at 1234567 if you have any questions. I am looking forward to your reply. With best wishes.

Yours sincerely,

Li Ming