英文备忘录格式

备忘录

1.＊ 收件人姓名、职务；

＊ 发件人姓名、职务；

＊ 保密级别：分为三类 top secret, secret, confidential, 一般备忘录不用保密，这一栏就空着；

＊ 文件编号：发件人方文件编号和收件人方文件编号；

＊ 发件日期；

＊ 备忘录标题线；

＊ 正文；

＊ 签名、职务；

＊ 誊写备忘录的人和打字员姓名首字母缩写；

＊ 附件数目；

＊ 抄送：如果送给收件人以外的人时要注明。

写备忘录时要注意以下几点：

(1) 第一句话就要明白交代写此备忘录的目的。

(2) 备忘录中交代的事情应该简明扼要，一段话说明一个意思。

(3) 如在备忘录中通知信息，语言一定要准确，避免产生歧义。

(4) 最后要用一句话总结，强调读备忘录的人要尽快做出反应。

2.(1)

To: Mr. ____ (name)

From: ____ (name)

Date: ____ (date)

Subject: ____

(Salutation)

I would like to remind you that our office is badly in need of ____

(product’s name). I hope that you will pay attention to this problem

and solve it as soon as possible.

(Complimentary Close)

Signature: ____

(2)必背模版句型

I have the honor to inform you that...

我很荣幸地通知您??

I would like to remind you that our office is in want of a new English typewriter. 我想提醒您一下，我们办公室急需一部英文打字机。

I have several proposals for cutting down the cost.

关于降低成本我有几个建议。

In response to your request for... I have to inform you that we can not approve it.

对于你??的请求，我不得不告诉你我们不能批准。

This is further to your memo dated June 6, 2006, in which you proposed that employees adopt the “punchin” system.

回复你20xx年6月6日关于员工实行打卡考勤制度的备忘录。

The board of directors approved your proposal at the meeting last week. 董事会在上周的会议上通过了你的建议。

I believe these changes will decrease the product cost.

我相信这些改革会降低成本的。

Please let me know your response to these suggestions.

我想知道你对于这些建议的看法。

Please feel free to contact me if you need further information.

如果需要更多信息请随时与我联系。

I highly appreciate your considerations to these proposals.

我期待你能考虑一下这些建议。

3.必背经典范文

To: Carl Fowler

From: Jane Larson

Subject: Scheduling the film

Date: March 13, 2006

Dear sir:

We’d better rearrange the showing schedule for next week’s film.

As you know, we are going to show the film, The Smiths, next week in the projection room, which holds only fifty people comfortably without overcrowding. It is not big enough for the whole staff to see the film at the same time. So I suggest we show the film in different times. For example, we can arrange 40 people to see the film there on Tuesday at 3:00 p.m., and the remaining 40 on Thursday at the same time. If there’s any problem about this arrangement, please let me know. Jane Larson

C. Stan Clark

译文

收件人：卡尔·福勒

发件人：简·拉森

主题：电影日程安排

日期：20xx年3月13日

我们最好能够重新安排下周电影的播放时间。

你知道我们打算下周在放映厅播放《史密斯夫妇》这部电影，但放映厅只能同时容纳50人。我们的员工不能同时看电影。所以我建议在将放映时间选在不同时段。比如，40人在周二下午3点在那里看这部影片，剩下的40人在周四同一时间同一地点观看。 如果对此安排有什么问题请通知我。

简·拉森

抄送：斯坦·克拉克

TO: AAA, Sales Manager

FROM: XXX, Personnel Manager

DATE: May 4, 2000

SUBJECT: Applicants for Sales Post

Attached are the resumes and certificates of four applicants who have applied for yourdepartment position.

Please evaluate these applicants and then recommend people you want to interview tome. As soon as I have the names, I will make arrangement for the interviews. XXX

 

第二篇：如何写好英文备忘录

如何写好英语备忘录

江苏省东海县第二中学 冯光君

一、定义概述

备忘录是一种录以备忘的公文，主要用来提醒、督促对方，或就某个问题提出自己的意见或看法。它是公司或机关内部广泛使用的一种通讯形式，具有行文清晰、语言简洁、语气坚定等特点。

二、基本要素

1、书端（Heading）：包括发文日期（Date）、收文单位（To）、发文单位（From）、事因（Subject）几部分，位于正文的右上角，其格式与书信的写法相同。

2、正文（Body）：正文首行从左边顶格或空两个字符写称呼，对某机关或团体的负责人一般使用正式称呼语Dear Sir，而上级写给下级的备忘录宜直呼其名，如Jim，且行文不宜太正式；自第二行起顶格或空两个字符写正文部分。

3、结束语（Complimentary Close）：较为正式的结束语是Regards、With kind regards；一般结束语为Thank you。

4、署名（Signature）：较为正式的署名是Yours、Yours sincerely，其正下方书写发文人姓名；一般署名为直接署名。

三、写作指导

1、确定语体：发文人根据收文人的身份及与之关系，来决定使用正式用语抑或一般用语。

2、套用格式：书写正文前，可将书端、结束语与署名拟好。

3、列出提纲：正文部分的写作可先列出提纲，盘点写作要点。按照英语备忘录的谋篇习惯，一般直接进入主题，不需要寒暄和问候等客套。

4、认真誊写：书写工整，谋篇合理。

【案例分析】

假如你是高一（13）班的班长曹玉磊，20xx年3月18日因事请假离校，在此之前需交接班务工作，请写一份100字左右的班级备忘录，向副班长交代具体事宜如下：

1、上课向老师问好喊起立；

2、一日三次定时检查班级及卫生区洒扫情况；

3、坐于班级讲台前维持班级自习课纪律；

4、负责集队、带操。

5、如果遇到突发事件，请多与其他人商量。

参考词汇：副班长vice-monitor

【习作展示】

MEMO

March 18, 2011

To: Vice-monitor

From: Monitor

Subject: Duty

Dear vice-monitor, I would like to tell you something about your duties. You should ask the students to stand up and say hello to our teachers. It’s also your duty to ask the students on duty to do some cleaning. And you’d better ’

is your another duty. If something unexpected happen, you can have a discussion with others.

Cao Yulei

【同步点评】

1、书端（Heading）内已有具体备忘时间，无须在备忘录一开始再次重复I will have a leave on March 18, 2011。

2、混淆了in front of与in the front of的区别，in front of 是在整个物体的前面，in the front of 是在物体内部的前面。例如a tree is in front of the classroom是教室前面有棵树；there is a desk in the front of the classroom就是教室前面有张桌子。

3、维持班级自习课纪律，如直译为to keep the discipline well，含有生词、难度较大且用语生硬、不够地道，不如意译为to ensure there’s a good learning environment。同理，负责集队、带操这一职责的表述也应进行意译gathering the students to do excise。

4、缺少关联词语，句与句之间的关联词语就像是人体各部的关节，至关重要不可或缺。文中应使用also、what’s more、moreover、at last等。

【范文呈现】

MEMO

March 18, 2011

To: Vice-monitor

From: Monitor

Subject: Duty

Dear vice-monitor,

I would like to remind you of your duties when I’m absent. You should ask the students to stand up and say hello to our respected teachers. Also, it’s your duty to ask the students on duty to keep our surroundings clean and tidy. What’s more, you’d better study in the front of our class to ensure there’s a good learning environment. Moreover, I’d like to say gathering the students to do excise is your another duty. At last, If something unexpected happen, you can ask for others’ advice.

Cao Yulei

四、小试牛刀

假如你是一名在校大学生，现向学生服务部门提出大家的请求，请求给各个宿舍配备一部电话以方便大家的联系，请写一个100字左右的英文备忘录详细说明自己的原因。

___________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

【范文呈现】

MEMO

August 16，2004

To：The leader of student service department

From: Li Ming

Subject: Telephone

Dear Sir,

I would like to remind you that we are in want of a telephone for each dormitory. As a university student, we need to cope with the daily increasing communications with teachers, friends and people outside the campus.

We need a telephone to get and send message, which is important for us. Though most of us have mobile phones and e-mail address, a telephone in the dormitory is after all the most convenient and cheapest tool of communication. I hope that you will pay attention to this problem and solve it as soon as possible.

Regards.

Yours，

Li Ming

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