Memo

A memorandum (plural memoranda, abbreviation memo) is sent to people or whole departments inside the organization, never to a customer.

Pay attention to the following points:

● Most companies print their own memo stationery, but the headings are always the same.

● C.C. means carbon copies, and indicates that you have sent a copy of the memo to someone else.

● The subject line should summarize what the memo is about. ● No greeting (such as Dear…)

● The text is divided into paragraphs.

Use bullet points to list items.

● Put your initials at the end, not your full name.

Differences among memo, notes and notices

Memo: addressed to groups or individuals. More formal status than a note. Formal style, no omission of words, no abbreviations, formal style of address, use of job titles.

Notes: addressed to an individual. Informal, short, abbreviations (tel no.), contractions (you’ve), omission of subjects, auxiliaries and articles ([I] can’t find…), use of fist name.

Notices: not addressed to anyone in particular. Formal style, no contractions, no ellipsis, no abbreviations.

The following is a memo warning staff they may have problems with their computers.

 

第二篇：正规Memo的写法

MEMO在我们的日常生活和工作中都非常的实用，但不少人都不清楚如何才能写好一篇成功的MEMO，在这里我总结一些写MEMO的一些细节和要点。

格式：

MEMO

To:

From:

Subject: Date:

Body:( simple, precise, polit, direct, logical. paraphrased ,positive)

Signature

步骤：

1.首先分析要写的任务

2.列出所有的关键词

3.找出提示文中的逻辑关系

4.选择风格、内容和连接词

5.检查(格式、词汇和表达、内容信息、简洁与否）

排版：

空格(行)、大写字体、主(副)题、字体、下划线、数字、标题、小标题 、BULLETS

掌握了以上要点，一篇好的MEMO就能呈现出来了。

EXAMPL：

Mr Conrad Krauze, Managing Director of Granby Plastics, New Jersey, USA, asks you to write a memo to Mrs Fay Molloy of the Derby UK branch of Granby Plastics. He says, "Send it to her by fax. Tell her that I confirm my e-mail of yesterday. I shall be visiting England in July. Derby will be visited on the 18th of that month . . . about 1030. . . certainly in the morning . . . on reflection it could be closer to 1100. The most important thing is that I shall have Miss Mary Bannon, the new Sales Director, with me. I shall want a tour of the branch and lunch. Miss Bannon will want to meet the sales staff . . . informally. Ask Mrs Molloy to confirm by return fax that she has received the memo."

Model Answer:

To:Mrs Fay Molly From: Conrad Kranze Subject:Visit to UK

Date: Oct.6,2005

I now confirm my yesterday's email.Please note:

-I will visit England in July and arrive at Derby between 10.30 to 11.00am, 18th July. -Miss Mary Bonnon, the new sales Director will accompany me. -Please arrange a tour of branch and a quick lunch afterwards.

-Finally,please arrange an informal meeting for Miss Bannon and sales staff.

Please confirm by fax as soon as possible