l  You work for a company that sells electrical goods. You have recently visited a potential supplier in Slovakia. Look at the memo and your handwritten notes.

l  Write a 120-140 word report recommending whether your company should deal with the supplier or not.

To:    Alan                              From:  Georgina                       Date:  16 February 2000

Re: Your visit to Ludova Technologies Slovensko

Alan

Here’s the information about Ludova Technologies. It isn’t much, I’m afraid, but it’s all we have.

The company is 15 years old and employs about 20 people. It’s located in the south west of Slovakia, on the Austrian border. They make electrical goods such as pocket radios, but we’re not really sure what else.

Can you find out the following and write a report recommending what we should do?

 

The factory

l  What are the production facilities like?

l  What is the production capacity?

Products

l  What is the product range like?

Production times

l  How quickly can they deliver?

Your flight and hotel are booked and Mr pavol Kukura will meet you at the airport on Friday. Good luck!

Report on suitability of Ludova Technologies Slovensko (LTS)

 

Introduction

The aim of this report is to assess whether the Slovakian Ludova Technologies would be a suitable supplier of electrical goods.

Findings

A recent visit to the company showed that its facilities are quite old, resulting in a rather limited production capacity. Despite this, LTS produces an extensive range of high-quality products including radios, cassette recorders and CD players.

However,  out-of-date machinery means lengthy delivery times of up to three months. This may change when the planned modernisation takes place next year.

 

Conclusion

At present LTS would not be suitable for large orders that require quick delivery

Recommendations

It is recommended that we remain in contact with LTS and reconsider a supply contract once the factory modernisation is completed.

 

注意几个方面：

1 内容上，要选取重要信息，要导入数据

2 结构上，要按照上面的套路，不要写流水账

3 语言上，要多变，句式和选词都要多变

4 语法上，要注意时态，一般现在时、一般过去时和现在完成

5 注意建议的合理性与层次性

    (1)言之有据，前后呼应。

    (2)言之有理，言之可行。

    (3)数码标段，层次分明。   

Finding部分常用的表述图表的表达方式

1 常用的概括图表信息的词组和表达方式

A．上升趋势

to increase / an increase

 to go up

 to grow / a growth

 to jump / a jump

 to leap / a leap

 to reach a peak / a peak

 to soar / a soar

 to rise / a rise

 to upsurge / an upsurge

 to upswing / an upswing

 B. 下降趋势

 to collapse / a collapse

 to decline / a decline

 to drop / a drop

 to decrease / a decrease

 to fall / a fall

 to go down

 to reach a low point / a low point

 to reduce / a reduction

 c. 程度

 a. 升降程度较大

 a great deal /big/a lot

apparent / apparently

clear / dearly

considerable / considerably

important / importantly

dramatic / dramatically

great /greatly

drastic / drastically

marked / markedly

much

obvious / obviously

fast

quick / quickly

rapid / rapidly

remarkable / remarkably

sharp ,/sharply

significant / significantly

strong / strongly

sudden / suddenly

b. 升降程度较小

a bit

a little

fractional / fractionally

gentle / gently

gradual / gradually

hardly

little

slight / slightly

slow / slowly

small

steady / steadily

c. 平稳状态

to be hardly changed

to have little change

to keep steady

to level off

to remain constant

to remain unchanged

2 句型模版

描述饼图

1.  x% of the  比较主体  is / has / are / have ……

2.  比较主体 中的一部分 is / constitutes / accounts for ??% in the whole pie chart.

3. 比较群体中的一部分 is / are ??% in the pie chart

做出比较

1.       The 比较主体doubled / tripled in 时间 compared with those in 时间.            A在XX期间增长了一倍/两倍。

2.  The 比较主体 in 地点 in 时间 is …… in contrast to …… in 地点 in 时间. 

A在XX期间的数量是XX，然而/同时，B在XX期间的数量是XX

3.  A is in direct proportion to B=A is directly proportional to B. AB成正比

4.  A is in inverse/reciprocal proportion to B=A is inversely/reciprocally proportional to B. AB成反比。

5.           A has 倍数 as many 可数的比较主体 as B. A是B的多少倍

6.           A has 倍数 as much 不可数的比较主体 as B. 同上

7.           A has the same 比较主体 as B. AB相同，相等

报告模版

INTRODUCTION首句

1.       The purpose of this report is to ……

2.       The objective of this report is to ……

3.       The aim of this report is to ……

4.       This report aims to ……

5.       Mr. X has asked me to report to investigate / evaluate / study / recommend / analyze / give feedback / estimate / assess 重复题目

6.       As requested by 某人/某部门, I am submitting the following report about 重复题目中的目的。

7.       Upon request of 某人/某部门，

8.       As you或者某人，某部门 requested on November 12, I am submitting the following report on 重复题目

9.       Here is the report concerning 重复题目要求

10.   We have done a survey showing that 重复题目要求，或者直接开始阐述数据或者信息。

FINDINGS首句

1.       According to the recent market research / investigation / survey / the chart above / the table above / undertaken, …… ,

2.       The recent visit/investigation/survey showed that ……

3.       The table/chart above tells us that ……

4.       From the chart shown, we find/learn/notice that ……

5.       The table/chart above is showing that……

CONCLUSION首句

1.       在有conclusion这个sub-title的情况下，就直接陈述结论

2.       According to the findings above, it can be concluded that ……

3.       From the table shown, it can be concluded that……

4.       Therefore, it can be concluded that ……

RECOMMENDATION首句

1.       在有recommendation这个sub-title的情况下，也可以直接陈述结论。注意，recommendation以及recommend后面要用动词原形（虚拟语气）。

2.       The following are the recommendations ……

3.       It is recommended that ……

4.       Sth should be done.

5.       Based on the conclusion / analysis above, we recommend that / it can concluded that ……

6.       With reference to the advantages stated above, the following recommendations can be made,

7.       With reference to the facts above, the following recommendations can be made,

8.       something is recommended. eg, A change of attitude is recommended. A more professional attitude will need to be encouraged through training.

9.       On the basis of the results, I have the following recommendations

10.   On the basis of the analysis, it is reasonable to have the following recommendations:

 

第二篇：formal report 商务英语写作 范例

This sample is a model for your own writing. DO NOT PLAGIARIZE!

? Do NOT copy this sample (or any samples you find online or in other

resources) and then claim credit for doing them. To receive credit, you must do your own work for this class.

? Additional titles and samples are added every semester. Ms Hurley will provide you with an updated list, if she has one. Important Notice:

Prepared by Pat Kamalani Hurley, Professor CC

Leeward CC (University of Hawai'i)

O

(Also for Option 2.3 Formal Report Summary)

Applying for Scholarships and Grants

Lily P. Grace

Financial Aid Advisor

University of Pearl City

1000 Leeward Street

Pearl City, Hawaii 96782

Prepared by Pat Kamalani Hurley, Professor CC

Leeward CC (University of Hawai'i)

Applying for Scholarships and Grants

Prepared for:

Jacob Edwards

Career Development Counselor

Prepared by:

Lily P. Grace

Financial Aid Advisor

University of Pearl City

1000 Leeward Street

Pearl City, Hawaii 96782

March 4, 20xx

S.O.S.

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Prepared by Pat Kamalani Hurley, Professor CC

Leeward CC (University of Hawai'i)

2500

February 25, 20xx

Lily Grace, Financial Aid Advisor

University of Pearl City

1000 Leeward Street

Pearl City, HI 96782

Dear Ms. Grace,

In December of 20xx, University of Pearl City held a Career Advancement Workshop that was very exciting. Your lecture on Financing for the Future was very informative and instructional. Your program has simplified the application process for scholarships and grants, and has made a complicated task comfortable to access, maintain, and complete thoroughly.

Our non-profit organization offers free counseling and planning to disadvantaged individuals (from teens to the elderly) with financial advice. We are interested in implementing your

research and development into our career-planning program, and request a formal report of the application process that you have offered free-of- charge.

Many families will benefit greatly from your hard work and effort, and are eagerly waiting to execute your proposal. Your immediate response and assistance is greatly appreciated. If you have any questions, or concerns, please call me at (808) 586-2200.

Sincerely,

Jacob Edwards

Career Development Counselor

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Prepared by Pat Kamalani Hurley, Professor CC

Leeward CC (University of Hawai'i)

University of Pearl City

Financial Aid Division

1000 Leeward Street, Pearl City, HI 96782

Phone: (808) 555-0800 Fax: (808) 555-5005

March 04, 20xx

Jacob Edwards

Career Development Counselor

S.O.S.

1234 Survival Lane, Suite 200

Honolulu, HI 96817

Dear Mr. Edwards,

Thank you for your complementary letter. I am very pleased you were able to attend our seminar, and my staff and I are very honored to have your organization invite our research to become apart of a well-inspired program. We have a common goal, to help others search out every available opportunity in creating the best future possible.

We are ready and willing to provide your organization with the scholarship and grant application process. A hard copy with all the necessary information is being prepared. This will help guide you to setting up the procedures, assist all applicants, and maintain a clear flow from start to finish. Once you have finished reviewing the process you will be able to instruct others.

You will receive your completed copy by the end of next week. My office will call you on the following Monday to ensure that you have received it, and to discuss any questions that you may have. If you have any questions, please call me at (808) 555-0800.

Sincerely,

Lily Grace

Financial Aid Director

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Prepared by Pat Kamalani Hurley, Professor CC

Leeward CC (University of Hawai'i)

University of Pearl City

Financial Aid Division

1000 Leeward Street, Pearl City, HI 96782

Phone: (808) 555-0800 Fax: (808) 555-5005

March 13, 20xx

Jacob Edwards

Career Development Counselor

S.O.S.

1234 Survival Lane, Suite 200

Honolulu, HI 96817

Dear Mr. Edwards

As you requested on February 25, 20xx, enclosed is a hard copy of “Applying for Scholarships and Grants.” The information has been designed to offer simplicity in procedure and function, and provide clear and sensible data.

The report supplies basic and pertinent information on applying for scholarships: planning, searching for information, reviewing the application and organization, and processing and submitting the application.

The information was acquired from Internet sources, informational handouts, and financial guides, both public and private. You can be assured that you are receiving the latest updated information.

The report is as complete as possible, and will allow you to begin your financial search. We would also like to extend our own counseling services for enrollment into the University of Pearl City, and will be more than glad to discuss course options. If you have questions, or comments, please call us at (808) 555-0800.

Sincerely,

Lily Grace

Financial Aid Advisor

Enclosure

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Prepared by Pat Kamalani Hurley, Professor CC

Leeward CC (University of Hawai'i)

Table of Contents

Letter of Authorization ii Letter of Acceptance Letter of Transmittal

iii iv

Abstract (deleted in this sample) 1.0 Introduction 1.1 Definition 1 1.2 Purpose 1.3 Source of Data 1 2.0 Planning 2.1 Scouting for scholarships 3 2.2 Evaluating Prospective Contributors 5 3.0 Requirements 3.1 Reviewing Application 6 3.2 Deadline 4.0 Application Process 4.1 Essays 7 4.2 Letters of Recommendations 8 4.3 Required Attachments 8 5.0 Conclusion and Recommendations 6.0 Works Cited

v

1 1 2 6 7 7 9

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Prepared by Pat Kamalani Hurley, Professor CC

Leeward CC (University of Hawai'i)

APPLYING FOR SCHOLARSHIPS AND GRANTS

The most popular college financial assistance is from the U.S. Department of Education, or otherwise known as the Pell Grant. Currently federal programs provide more than half of all financial aid offered. However, this is not the only type of financial assistance out there. Private and public organizations have set aside millions of dollars for qualified applicants in the form of scholarships and grants.

Scholarships are funds that come mainly from private organizations; company’s, trust funds, and various associations, leagues, and institutes. Grants are funds that come primarily from federally and state funded institutions and programs. Unlike loans, monies received from both funds do not have to be repaid, and both are not limited to funding from a private or public association.

This report has been prepared as a guide to assist individuals who are undertaking the task of applying for scholarships and grants. This first issue has been arranged for the S.O.S. counseling group to aid in their endeavor of promoting higher education. It discusses the how-tos of the scholarship application process.

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Prepared by Pat Kamalani Hurley, Professor CC

Leeward CC (University of Hawai'i)

Information has been compiled and gathered from a variety of sources: guide from the U.S. Department of Education on financial aid, recommendations and suggestions from educators, and the Internet. A list of sources can be found at the end of the report.

Planning any event helps the process of the event go smoother, and applying for a

scholarship or grant is no exception. Submitting an application takes time, thought, and effort. These are three important factors that must be juggled around family, school, and/or work. Getting organized helps manage available time efficiently, and reduces undue stress to produce a completed application in a timely manner.

? Setting aside an available day, time, and place with minimal distractions.

? Deciding on a major, or at least a “field of study” that is of interest (Finaid, 1).

? Developing an account of all financial income, debts, and school expenses that will

be incurred for the school year being applied for. The Pell Grant and other

scholarships determine an award based on monetary need.

? Gathering a list of personal references.

? Creating a scholarship application checklist allows pertinent information to be

viewed at a glance; important deadlines, additional information that is needed to

complete the application packet, and provides follow-up information.

Figure 1, shows a sample copy that can be modified to suit the needs of the scholarship requirements.

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Prepared by Pat Kamalani Hurley, Professor CC

Leeward CC (University of Hawai'i)

SCHOLARSHIPS APPLICATION CHECKLIST for LILY GRACE NAME OF SCHOLARSHIP (Address & Contact)

REQUEST ON STATEMENschool and/or ACCEPTANFAFSA OF DEADLINE SUBMITTE

D

Figure 1-Sample of a Scholarship Application Checklist

The library has a vast resource of reference manuals to all sorts of scholarships and grants. These manuals are for reference only, and viewing is limited to the confines of the library. Making copies is recommended for items such as samples of letters, essays, and personal statements.

Another viable resource is the Internet. The Internet has a store of search engines and

links that can broaden the search in numerous ways. The following search engines and databases are widely used, regularly updated, and readily accessible:

? ? ? ? ?

These links are free, but this does require an e-mail, because all information found will be forwarded in this manner. There are some sites that offer free e-mail on the Internet for personal use.

Before deciding on any scholarship or grant, the applicant should take a look at the

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Leeward CC (University of Hawai'i)

contributor offering the aid. If access to the Internet is possible, he/she searches these

contributors out to find out at least three things about them: 1) What is their mission statement? 2) What do they represent, or what is the organization about? 3) Is this an association that I would like to be affiliated with? If an Internet is not accessible, calling the Better Business Bureau can check the reputation of an organization. Being certain that this institution is the right one for the individual applying should be taken into consideration.

Reviewing the required documentations is necessary to fully complete the application process. When submitting the application, all required documentations should be attached and as complete as possible. The application checklist can come in handy to keep paperwork on track.

Upon receiving the application packet, examining each piece of the material should be of high importance. Submitting all required documentations together, answering all questions, filling in all blank spaces unless directed not to do so, and submitting all information in a timely fashion introduces the application in its entirety.

There may be multiple deadlines for different documentations, reviewing what and when each item will be due keeps you abreast of a timely submission. Allowing room for delays, and to correct errors relieves undue stress. Submitting a complete application packet in at

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Prepared by Pat Kamalani Hurley, Professor CC

Leeward CC (University of Hawai'i)

least a week or two in advance shows efficiency. The Federal Programs for the Pell Grant also states to pay special attention to deadlines since missing a deadline can cause an applicant to miss out on eligible aid (Funding, Important Deadlines).

Some application processes can be as easy as going on-line and filing electronically, or filling out one application for numerous scholarships.

Filling out the application may seem easy enough, but the original piece should be as neat as possible. Answering the questions of the application on a blank piece of paper minimizes eraser marks and whiteouts on the original application. Filling in blank spaces with N/A or NONE gives no opportunity for questions in the minds of the selection committee. Typing out the original application gives a clean presentation.

An essay should be allotted enough time to plan a well thought out response and a

structured format to design a unique approach and style. Below are things to consider before writing an essay.

? Answering the question means sticking to what the topic is asking.

? Blending a formatted structure; thesis, organization, with psychological

formatting; adding warm expressions.

? Editing can sharpen and improve an essay by getting rid of unintentional

mistakes and errors, and helps reflect the best expression. Allowing some

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Prepared by Pat Kamalani Hurley, Professor CC

Leeward CC (University of Hawai'i)

? one else to proofread and give their comments offers another perspective.

Saving a copy of every essay means free time for other things. In some cases, one essay can be modified to suit the means of multiple scholarships. Letters of references can come from professors, co-workers, pastors, and volunteer

supervisors. A sufficient amount of time should be allotted for letters of recommendation for comments and responses to be conveyed. Time permits donors to give a full reaction instead of a hasty comment. Each supporter giving a reference should be supplied with a topic(s), if

available, some personal information, the deadline, and other suggestions. If the supporter will be submitting the letter of reference, providing a self-addressed stamped envelope is a common courtesy. A follow up call in a week or two makes certain that the letter was completed. Some scholarships may ask for other information, such as birth certificates to prove ancestry for ethnic scholarships, multiple letters of references, or a résumé of accomplishments. Whatever the requirement, the applicant must provide the information in its entirety. This is an opportunity to be creative and intuitive. Providing a list of accomplishments can stem from being a caregiver to an elderly relative or child, a tutor, or services performed to a neighbor. There are many things that can be considered when it is well thought-out and organized. Like an essay, the draft should be proofread.

The process of applying for scholarships and grants may seem overwhelming and time

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Leeward CC (University of Hawai'i)

consuming, but the initial setting up procedure is the toughest thing to overcome. Searching for the right money sources and then preparing all parts of the application by deadline are keys.

The following are recommended to the counseling staff of the University of Pearl City:

1. Establish a series of workshops or seminars to introduce the project to interested

applicants.

2. Organize the workshops into three separate workshops, focusing on the three topics

discussed above, planning, requirements, and the application process.

3. Incorporate guest speakers from local organizations that offer scholarships to talk about

selection decisions, expectations, and hand out applications.

4. Invite college students and successful alumni to talk about their personal experiences,

successes, failures, mistakes, supports, and personal tips. This helps the applicants to identify themselves with the task that they will be undertaking.

5. Speakers should help applicants to understand the aggressive competition they will face

and should encourage them to see this process as a good opportunity to experience what they will be facing in college and in business.

6. Finally, establish a support team to assist applicants with their research. Resource

materials, computer(s) with Internet capabilities, informational pamphlets and brochures, and applications from various organizations, should be readily available.

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Leeward CC (University of Hawai'i)

Works Cited

FinAid. “The SmartStudent Guide to Financial Aid.” 22 February 2xxx.

</scholarships/>.

Funding Your Education. 2xxx. “Paying Tuition and Other Costs.” 22 February 2xxx.

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Prepared by Pat Kamalani Hurley, Professor CC

Leeward CC (University of Hawai'i)